Overview

• Salary

  5,500 MYR ~ 6,500 MYR

• Industry

  Manufacturing(Electronics/Semiconductors), Manufacturing(Machinery), Other

• Job Description

  JOB SUMMARY
  Responsible for managing the full spectrum of finance and administration functions, including accounting, payroll, HR coordination, and office administration. This role plays a key part in ensuring accurate financial reporting, operational efficiency, and compliance with company policies and internal controls, while supporting the Finance & Administration Manager in strengthening governance and process discipline within the company.
  
  Responsibilities
  1. Finance & Accounting
  • Responsible for full set of accounts, including Accounts Receivable (AR), Accounts Payable (AP), and General Ledger (GL)
  • Manage and ensure timely monthly closing, including preparation of schedules, reconciliations, and supporting documentation
  • Monitor AR ageing and actively follow up on collections with internal stakeholders
  • Ensure accurate and timely issuance of invoices and proper revenue recognition
  • Perform bank reconciliation and ensure completeness and accuracy of financial records
  • Verify and process supplier invoices and payments, ensuring proper documentation and approval
  • Maintain proper accounting records and documentation in compliance with company policies
  • Support preparation of management reports, financial analysis, and audit schedules
  • Liaise with external auditors, tax agents, and bankers when required
  
  2. Internal Control & Compliance
  • Ensure compliance with company policies, SOPs, and approval matrix
  • Support implementation and maintenance of internal controls and governance practices
  • Assist in internal and external audit processes, including preparation of required documentation
  • Identify process gaps and propose improvements to strengthen control and efficiency
  
  3. HR & Payroll Coordination
  • Process monthly payroll, including EPF, SOCSO, EIS, and PCB submissions
  • Maintain proper employee records and HR documentation
  • Support recruitment process including coordination, screening, and interview arrangements
  • Ensure HR practices comply with Malaysia Employment Act and labour regulations
  • Act as a point of contact for employee HR-related matters
  • Support implementation of HR policies, training coordination, and performance processes
  
  4. Administration & Procurement Support
  • Manage general office administration, including office maintenance, utilities, and vendor coordination
  • Issue Purchase Orders (PO) in accordance with company approval matrix
  • Maintain proper vendor records and documentation
  • Monitor office expenses and ensure cost control practices
  • Ensure proper filing and record-keeping for all administrative and statutory documents
  
  5. Process Improvement & Coordination
  • Support implementation of system and process improvements across finance and administration functions
  • Work closely with different departments to resolve operational and administrative issues
  • Assist the Finance & Administration Manager in driving process standardisation and efficiency
  
  6. Group Coordination & Harmonisation
  • Work closely with the holding company to ensure alignment of finance, HR, and administrative processes with group standards
  • Support implementation of group policies, procedures, and internal control requirements
  • Assist in data preparation and reporting required by the holding company and HQ
  • Participate in process harmonization initiatives and ensure consistent execution at the company
  • Act as a coordination point between the company and the holding company for finance and administrative matter.