Overview

• Salary

  3,000 MYR ~ 4,000 MYR

• Industry

  Civil Engineering/Architecture

• Job Description

  < ROLE SUMMARY >
  The Accounts & Administration Assistant will support day-to-day accounting and administrative activities and act as the primary liaison with the outsourced accounting firm.
  The role focuses on data preparation, e-Invoicing compliance, procurement support, and accurate submission of transactions in SAP S/4HANA in accordance with Malaysian tax regulations.
  Final review, posting, and statutory reporting will be handled by the appointed external accounting firm.
  
  < KEY RESPONSIBILITIES >
  1. Accounts Receivable (AR) & e-Invoicing
  • Invoice Preparation:
  Prepare customer invoices, credit notes, and debit notes in SAP S/4HANA for review and posting by the outsourced accounting firm.
  • e-Invoice Compliance (Malaysia):
  o Ensure all mandatory e-Invoice fields (buyer details, TIN, SST status, item descriptions, tax codes) are complete and accurate.
  o Assist in submitting e-Invoices via SAP S/4HANA integration to the LHDN MyInvois portal and monitor validation status.
  • Collections Support:
  Track outstanding invoices and follow up with customers/tenants on payment status; escalate overdue items to management and the outsourced firm.
  • AR Monitoring:
  Maintain AR aging schedules and prepare customer statements for monthly reconciliation by the external accountants.
  • Master Data Maintenance:
  Update and maintain customer master data (TIN, SST registration, billing details) to ensure e-Invoicing accuracy.
  
  2. Procurement & Accounts Payable (AP) Support
  • Purchase Orders (PO):
  Create and manage Purchase Orders in SAP S/4HANA based on approved internal requisitions.
  • Invoice Verification:
  Perform 3-way matching (Vendor e-Invoice, PO, Delivery Order) and prepare documentation for review by the outsourced accounting firm.
  • Staff Claims:
  Check employee reimbursement claims for completeness, accuracy, and compliance with company policies before submission.
  • Payment Coordination:
  Compile approved payment schedules and supporting documents for processing by the external accountants and/or authorized signatories.
  
  3. Reporting, Administration & Coordination
  • Cash Flow Support:
  Prepare daily cash position summaries and submit to management and the outsourced accounting firm.
  • Management Reporting:
  Assist in preparing monthly reports (P&L summaries, expense analysis) for review and finalization by the external accountants.
  • Audit & Compliance Support:
  Maintain proper filing of invoices, contracts, and accounting documents for audit, tax, and regulatory purposes.
  • Liaison Role:
  Act as the main operational contact between internal departments, banks, and the outsourced accounting firm regarding accounting matters.
  ________________________________________
  
  System & Access Notes
  • SAP S/4HANA key accounting roles and posting authority will be held by the outsourced accounting firm.
  • This position focuses on preparation, validation, coordination, and submission.