Overview

• Salary

  4,500 MYR ~ 6,000 MYR

• Industry

  Manufacturing(Chemicals/Materials)

• Job Description

  Main Duties - To support for 2 Locations : Penang Office and Singapore Office
  
  Administration (for Two Offices)
  1 Administrate company's facilities, such as rented apartments, mobile phones, company's cars, water dispenser and
  other office equipment.
  2 Flight booking, hotel reservation, and other travelling matters.
  3 Purchases office equipment, stationeries and pantry items.
  4 Sourcing, reviewing and negotiating with vendors on quotation, prices, delivery schedule and terms and conditions
  5 Handling all invoices, payments, and other accounting matters for two locations with the Singapore and Penang Finance teams
  6 Prepare letters and documents such as RINGI, PO, and IPO/PRF as needed in accordance with the terms and conditions of the 2 offices.
  7 Office reception, receiving incoming call, in charge of postage matters.
  8 Insurance Matters– Assists in communication with Insurance company on all company insurance related matter like
  renewal or fire, burglary, accident, equipment claim, travel claim, Medical claim due to injury at work, renewal etc.
  9 Assets control – Assists in assets labelling, yearly stock check, documentation of purchase and disposal of company general assets.
  10 Assists in maintaining of administrative related legal document, renewal service contract and filing
  11 Fingerprint registration for office door access system and all office keys control
  12 Liaise with building management on all matters relating to upkeep of office premises.
  13 Coordination of company functions (e.g. company dinner, family day ,Yearly engineering team meeting)
  
  Human Resources (for Two Offices)
  1 Administrates employees' attendance, annual leave balance and other types of leave .
  2 Updating employees’ name list in company organization chart.
  3 Inform all employees of company activities / events / special leave arrangment.
  4 Administrates employees’ personal files, confirmation, employees’ training records and benefits.
  5 Monitor and check the roster sheet, fingerprint attendance record and Unit4 Leave report monthly.
  6 Handling on-line recruitment, shortlist and schedule applicants' interviews to fill vacant positions
  7 Identify hiring needs, prepare employement contract/document for new employees
  8 Administers new employees’ probation and confirmation records
  9 Assist in filing and updating of employees’ personal records.
  10 Assists Japanese expatriates in their rented apartment matters and relocation to and from Japan.
  11 Liaise with department heads on the staffs training needs
  12 Process training /course registration and apply for training grants if applicable
  13 Inform all employees about the changes in HR policies made by the company and the Malaysia/Singapore governments.
  14 Assist in the registration of new Philippine employees in the e-leave system, as well as any related e-leave system adjustments,
  generate report and year end processing.
  15 Assisting in handling IT security workshop from Japan HQ
  16 Assisting in handling Compliance Seminar Inspection from Japan HQ
  17 Assisting Japan HQ's internal audit/control and Penang & Singapore office Finance's accounting audit
  
  Other and Miscellaneous
  1 Supervisory of outsourced company cleaner.
  2 Performs special projects and miscellaneous duties assigned by the Management.
  3 Logistic arrangement / booking of restaurant and golf club facilities assigned by management.
  4 In-charge of company D&D, drafting speech script, drafting meeting minute, etc.