41 Jobs for Sales coordinator/Admin/Receptionist/Secretary found
Administrative ExecutiveID:58129
3,600 MYR ~ 4,600 MYRKota Damansara/Petaling JayaJob Description
【Job Descriptions】1. Answer and direct phone calls to appropriate parties or take messages 2. Attend meetings to record minutes 3. Conduct research, compile data and prepare presentation by superior's instruction 4. File and retrieve corporate documents, records, and reports 5. Greet visitors and determine whether they should be given access to specific individuals 6. Make travel arrangements including expense report for MD, other executives and guests 7. Open, sort, and distribute incoming correspondence, including email and faxes 8. Perform general office duties, such as ordering supplies, maintaining records management database, and performing basic bookkeeping work 9. Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software 10. Read and analyse incoming memos, submissions, and reports to determine their significance and plan their distribution 11. Update attendance of PJ Office staff twice a month to Administration Department12. Liaise with HR Department on time attendance of PJ Office staff (such as communication in attached e-mail).13. Request and distribution of employee badge and petrol filling cards to PJ Office staff14. Checking of claims submitted by the Sales & Marketing staff before approval by MD15. Perform some HR & Administrative work assigned from time to time.
Benefit
【Benefits】
- Annual Leave
- Medical Leave
- Phone Allowance
- Parking card provided
- Desktop computer provided
- Group Hospitalisation Insurance
- Group Personal Accident Insurance
- Hospitalization Leave
- Maternity Leave
- Paternity Leave
- Annual Dinner
- Team Building ActivitiesService Department AdministratorID:58128
3,000 MYR ~ 4,000 MYRKota Damansara/Petaling JayaJob Description
【Job Purpose】To provide administrative and operational support to the Service Department, ensuring smooth coordination between customers, engineers, suppliers, and internal teams. The role is critical in maintaining accurate service records, coordinating schedules, and supporting after-sales service activities.【Job Responsibilities】1. Service Scheduling & Coordinationo Coordinate and schedule service visits, installations, and preventive maintenance with customers and engineers.o Update and maintain engineer work schedules and travel plans.2. Customer Communication & Supporto Act as the contact point for service requests and inquiries from customers.o Follow up on pending service issues and ensure customer satisfaction after job completion.3. Documentation & Reportingo Prepare service reports, job sheets, and service summaries from engineers.o Maintain and update service databases (e.g., machine history, service records).o Assist in the preparation of monthly reports for internal and HQ use.4. Parts & Quotation Handlingo Coordinate with the Spare Parts Department for service parts ordering and delivery.o Prepare service quotation drafts for customer approval and liaise with the accounts team for invoicing.5. Administrative Dutieso Support engineers with travel bookings, visa applications, and expense claims.o Maintain proper filing systems for all service-related documents and customer correspondence.6. Support Training and Warranty Programso Assist in organizing training sessions for engineers and customers.o Monitor warranty status and ensure proper documentation for warranty claims and Machine Health Check programs.7. Liaison with Distributors & HQo Communicate with ASEAN distributors for service-related coordination.o Assist in consolidating data and reports for HQ service meetings and audits.
Benefit
【Benefits】
- Parking allowance
- Annual Leave
- Medical Leave
- EPF
- SOCSO
- Personal Accident Insurance Coverage
- Malaysia Public HolidaysCorporate Support - Executive / Senior Executive (KL Office)ID:58108
3,000 MYR ~ 4,000 MYRSeputeh, BangsarJob Description
【Job Responsibilities】- Coordinate KL–MLK office admin tasks and follow-up.- Coordinate bookings for business travel, training, and onboarding (hotel, flight, transport).- Handle vendor liaison and follow-up (utilities, printer, pantry supplies, courier services).- Manage company car servicing schedule and maintain logbook.- Process employee claims (Touch 'n Go, petrol, courier) and reconcile credit card usage records.- Track WFH records, movement logbooks, and disposal documentation.- Support governance and compliance documentation (SOP, onboarding files, PDPA, etc.).- Prepare and file supporting documents for approvals and audit.- Assist with administrative setup for training, visitor, and VIP preparation.【Detailed Job Fiction】1. Coordinate general office administration (stationery, pantry, stock tracking).2. Manage bookings for travel, meetings, and onboarding logistics.3. Process claims (Touch ‘n Go, petrol, courier) and reconcile credit card usage.4. Liaise and follow up with vendors (utilities, printer, pantry, courier services).5. Coordinate internal car usage and update servicing schedule/logbook.6. Prepare and maintain documentation for SOP, onboarding, and governance.7. Assist in document preparation for internal/external audits.8. Track WFH records, staff movement logs, and document disposal activity.9. Compile and file supporting documents for management approvals and finance.10. Assist with administrative setup for training, events, and visitor arrangements.11. Coordinate VIP visit logistics and internal setup.12. Follow up on courier deliveries and record outgoing items.13. Maintain and organize compliance documents for internal filing.14. Provide coordination support between KL and MLK offices.
Benefit
- Meal Allowance
- Transportation Allowance
- Parking Allowance
- Company laptop and phone provided
- Company Car
- OT: 1.5 times of normal hourly pay
- Salary Increment
- Company Trip
- Bonus
- Replacement Leave (business events are falls on Sat, Sun or PH)
- Annual Leave
- Medical Leave
- EPF, SOCSO
- InsuranceSecretary (Assistant Manager level)ID:58114
9,000 MYR ~ 12,000 MYRBukit Bintang/KLCCJob Description
•Manage scheduling, documents, meetings, and business cards for the Director•Interpretation support during meetings with internal/external parties•Create manuals, presentation materials, business plans, and related documentation•Translate documents (contracts, internal notices, etc.), including confidential materials•Interpret during meetings with government agencies, partner companies, etc.•Communicate and coordinate with Japanese headquarters (including preparing Japanese documents)•Collect, organize, and summarize internal company data•Take meeting minutes and prepare reports•Handle procurement of items needed by Director or departments•Arrange business trips and provide administrative support•Assist with personal errands for the Director•Prepare documents for visa renewals, licenses, etc.•Create various materials using Excel, Word, and PowerPoint•Accompany Director on outings and provide support (not just as a driver)•Act as a liaison to help maintain good relationships with business partners•Prepare business and departmental plans, organizational charts, etc.
Benefit
- EPF, SOCSO, EIS provided
- Bonus(1month - Depends on the Performance)
- AL：12 days
- MC：14 days
- Transportation Allowance(RM200 Fixed)
- Meal Allowance(RM300 Fixed)
- Attendance Allowance(RM100 Non Fixed)Account Cum Administrative Executive ID:58024
3,000 MYR ~ 4,000 MYRMont KiaraJob Description
Job Descriptions - Prepare full set of monthly account and maintain proper accounting documentations- Manage day-to-day operating activities- Monitor cash flow and banking facilities transactions e.g. banker guarantee- Liaise with external parties e.g. auditor, tax consultants and company secretary when necessary - Perform AP and AR functions - Prepare purchase order and ensure the equipment arrives timely- Prepare monthly payroll and staff claims- Perform general administrative matters - Perform ac hoc jobs
Benefit
- Monthly Season parking
- Performance bonus may be paid annually depending on company and staff's performance
- EPF, Socso
- Annual Leave, Medical Leave
- Annual Increment【Japanese Speaker】 Interpreter and Administrative OfficerID:58053
4,500 MYR ~ 7,500 MYRMalaccaJob Description
• As a Interpreter cum Admin, main task is to translate and interpret instructions under Group Managing Director • Attending the meeting with HQ, monthly & daily meeting at the office & other locations• Also supporting of Production and Non Production dept coordinating with Japan Management Coordinator and within the group Management• To work closely with Management and following up instruction and new direction and reporting on task.• Translating and interpreting messages, reports etc given by the Group Managing Director and other Management• Attending the meeting with HQ, monthly & daily meeting at regular frequency and taking notes of follow ups etc and tanslating into memo for lower management follow up• Accompany with Group MD for the business trip if needed• Schedule arrangement of meetings and handling report compilation • To prepare power point or reports for meeting as per the need of the Group MD• Implementing and maintaining procedures/administrative system
Benefit
Salary: ~RM4.5K - RM7.5K
Annual Leave: Starts with 8 days
Medical Leave: 14 / 18 / 22 days
<Other benefits>
• Performance bonus - depends on company and individual performance
• Medical coverage
> Outpatient: RM300.00 annually (pro-rated basis)
• Personal insurance
• EPF contribution: Employers 12%
• SOCSO
• EIS【Japanese Speaker】Personal Assistant and Translator to Managing DirectorID:58048
5,000 MYR ~ 7,000 MYRCherasJob Description
The company has Japanese Managing Director and Japanese Chief Finance Officer.As the Personal Assistant and Translator to Managing Director, you are responsible in ensuring seamless and efficient operations at the management level with effective communication and translation between Japanese and local staff. Your role is multifaceted, encompassing intricate scheduling, effective communication, and meticulous organizational support.Job Description• Coordinate and manage the Managing Director’s schedule, including scheduling meetings, appointments, and travel arrangement.• Act as primary point of contact between the MD and internal/external stakeholders.• Handle email correspondence, phone calls and other forms of communication on behalf of the director. May involve drafting emails, preparing presentations, and handling inquiries.• Handle all personal assistant duties, administrative, confidential matters, and Managing Director personal matter.• Manage and organize sensitive and confidential information, always ensuring discretion and confidentiality.• Perform general administrative tasks, including document preparation, filing, and record-keeping.• Manage and organize Japanese expatriate matters.• Conduct research and gather data as needed for MD’s decision-making processes.• Attention to detail and ability to follow instructions.• Handle ad hoc project and other task assign by MD.• Main translator between Japanese and local staff• Accurate translation to ensure smooth operation.
Benefit
Salary package : RM 5,000 - RM 7,000
- No fixed allowance
<Benefits>
- AL & MC
- Hospitalization leave
- Maternity leave
- Compasionate leave
- Bonus : subject to the company and individual performance
- Medical benefit includes DentalSales CoordinatorID:57685
3,770 MYR ~ 4,470 MYRUSJ/Subang JayaJob Description
1. Provide administrative support to Sales Team.Example ( 1 ) Source for Local Vendors/Suppliers.Example ( 2 ) Create quotation to Customers thru UBS Billing System.Example ( 3 ) Calculate estimate gross margin(profit) thru fomulae template.2. Generate sales invoice/delivery order to customers and purchase order to vendor/suppliers.3. Liaise with local forwarders on goods delivery to customers / shipment arrangement fromoverseas including preparation and compilation of logistics documentation.4. Ad-Hoc tasks assigned by Management.
Benefit
Overtime Claim : Based on Hourly of RM10.00 ( Start From 1900PM )
Annual Leave : 14 days per year for 1st Three Years of Employment
: 16 days per year for 4th Year till 6th Year
: 18 days per year for 7th Year & Above
Other Benefits
MC : 14 days
① Travel Allowance of RM200.00
② Parking Allowance of RM70.00
③ Medical claims of RM1,000 for confirmed staff and Pro-Rated for newly confirmed
staff during the prescribed year.
④ Group Medical Insurance coverage for confirmed staff.【Japanese Speaker】Admin and PR Executive ID:58039
5,500 MYR ~ 7,000 MYRKota Damansara/Petaling JayaJob Description
[General Affairs / Administration]•Assist the President as a secretary: manage schedule and organize expenses•Interpretation and translation•Arrange meetings (approx. once per week)•Handle visitor reception•Support data entry for HR and Audit departments•File contracts and related documents•Handle incoming phone inquiries[Public Relations]•Gather PR-related information from various countries and departments•Create and manage PR content•Update and manage the company website and social media•Coordinate with PR agencies: make requests and summarize deliverables•Build relationships with newspapers, PR magazines, and other media•Network with chambers of commerce and Japanese companies in Malaysia•Assist with events in cooperation with the marketing department•Plan and propose PR events
Benefit
<Allowance>
- EPF
- SOCSO
- Medical Expenses (maximum RM50 per claim per month)
- AL
(a) 10 days - < 2 years of completed service
(b) 14 days - 2 - 5 years of completed service
(c) 18 days - > 5 years of completed service
■Medical Reimbursement
■Paid Hospitalisation Leave
■Paid Maternity Leave
■Mileage Claim ReimbursementOperation AdminID:57993
2,500 MYR ~ 3,500 MYRSeputeh, BangsarJob Description
【Job Summary】Oversee client order management, product preparation, and coordination between internal and external teams. This role ensures efficient product integration, smooth daily operations, and delivers monthly reports on product performance.【Job Responsibilities】● Provide comprehensive administrative support to the project and operations team.● Manage daily client requests, including product ordering, account creation, and operational support.● Maintaining and organising accurate records, documents, and reports includes filing and organizing operational materials.● Coordinate effectively with internal departments and external partners to clarify requirements, resolve issues, and ensure seamless service delivery.● Identify and analyze operational challenges, propose process improvements, and support implementation to enhance efficiency and customer satisfaction.● Handle ad hoc tasks and assignments as required by the management.
Benefit
- Can work from home (Hybrid)
- AL leave
- Birthday leave
- Outpatient claim
- Inpatient claim
- Dental / Optical
- Internet claim
- Parking claim base on receipt
- Gym subsidy
- Annual increment / KPI performance review
- Performance Bonus
