Overview
Salary
4,000 MYR ~ 6,000 MYR
Industry
Retail, Food Services, Trading Firm, Retail/Distribution(Other)
Job Description
About the Role
We are looking for a detail-oriented and highly organized Document Controller to manage inbound and outbound documentation, maintain accurate records, and support warehouse documentation and reporting activities. The role involves handling document flow, monitoring shipment and inventory-related records, ensuring proper filing and tracking, and preparing reports to support daily warehouse operations.
Key Responsibilities
Inbound & Outbound Documentation
• Handle and maintain documentation for inbound and outbound shipments, ensuring all records are complete, accurate, and properly filed.
• Prepare, verify, and process relevant documents such as delivery orders, invoices, shipment records, receiving documents, and other supporting paperwork.
• Coordinate with warehouse, logistics, and internal departments to ensure smooth documentation flow for incoming and outgoing goods.
• Monitor shipment documentation and follow up on missing, incomplete, or incorrect documents.
• Ensure all documentation is properly recorded, updated, and maintained for future reference and audit purposes.
Document Control & Management
• Manage, maintain, and control all project documentation including reports, correspondences, submittals, and transmittals.
• Ensure all documents are properly classified, registered, distributed, and archived in accordance with company policies and requirements.
• Maintain master document registers and tracking logs to ensure full visibility and audit readiness.
• Enforce document control procedures, workflows, and naming conventions.
Reporting & Records
• Prepare formal progress reports, including weekly/monthly status summaries and document control reports.
• Generate reports on documentation status, pending approvals, overdue responses, and submission history.
• Support teams with month-end documentation reports and ad-hoc reporting requests.
• Maintain clean registers and track overdue reviews or missing documents.
Qualifications
Requirement
• Minimum 2 years of experience in document control, warehouse administration, logistics documentation, shipment coordination or warehouse control, preferably within custom regulation, declaration report team, or project-based industries.
• Experience handling inbound and outbound documentation, goods receiving records, delivery orders, shipment records, or related warehouse paperwork.
• Proficient in Microsoft Excel and Microsoft Word, with the ability to maintain records and prepare reports accurately.
• Advanced proficiency in Microsoft Excel (pivot tables, formulas, macros) and Microsoft Word for report formatting.
• Familiarity with document management systems (e.g., WMS, SharePoint).
• Experience in preparing Lampiran reports or other customized regulatory documentation is an added advantage
• Strong understanding of document control procedures, version control, and audit trail maintenance.
• Ability to work under pressure, meet tight deadlines, and manage multiple projects simultaneously.English Level
-
Other Language
Malay, Mandarin, English
Additional Information
Benefit
- Annual Leave: 14 days
- Medical Leave: 14 days
- Performance Bonus
- Medical Claim (RM1,000/year)Working Hour
08:30 ~ 17:30
Holiday
Follow Malaysia PH
Job Function
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