53 Jobs: Job Vacancies for Sales coordinator/Admin/Receptionist/Secretary Positions
Admin ExecutiveID:60926
3,000 MYR ~ 3,500 MYRDamansara HeightsJob Description
- Assist sales team by handling customer inquiries related to payments, documents and shipment dates - Issue invoice to customers and manage payment due dates- Assist with communication with Japan HQ. Japanese skill is not compulsory- Ensure smooth communication with customers in English- To undertake and support other administrative duties as assigned including updating daily, weekly and monthly reports and uploading documents on Google Drive
Benefit
- EPF, SOCSO provided
- Bonus (1 month)
- Medical Claim(RM300 yearly)
- AL
8 days for 1st year
12 days for 2nd year
14 days for 3-5 years
Maximum 16 days for 5 years or more services
- MC
14 days until 2 years of services
18 days for 2-5 years of services
22 days for over 5 yearsExport & Logistics Executive(Premium Chocolate & Confectionery Manufacturing)ID:60934
3,500 MYR ~ 4,000 MYRSeri KembanganJob Description
【Job Summary】We are seeking a proactive, highly organized, and detail-oriented Export & Logistics Executive to join our growing global operations team within the premium food and confectionery manufacturing industry. In this role, you will be the core dedicated specialist responsible for end-to-end export administration, supply chain logistics, and international trade compliance. Reporting directly to the Senior Sales & Marketing Manager, you will manage all cross-border shipping activities, ensuring that our high-quality artisanal products reach international markets safely, efficiently, and in full compliance with global trade regulations.As a key member of our commercial division, which handles both domestic and international markets, your primary focus will be dedicated entirely to export operations. You will act as the crucial operational bridge between internal manufacturing, sales teams, external freight forwarders, shipping lines, custom brokers, and international clients across key overseas destinations including China, Indonesia, Singapore, and expanding global regions. Your role ensures that every shipment adheres to strict international customs standards, regional food safety documentation requirements, and timely delivery schedules.If you thrive in a fast-paced manufacturing environment, possess a strong foundation in international shipping regulations, customs documentation, and freight management, and enjoy collaborating across departments to optimize global supply chains, this opportunity is ideal for you. You will play a vital role in supporting our brand’s footprint across global markets, driving operational excellence, and maintaining seamless customer satisfaction across diverse international jurisdictions.【Responsibilities】・Export Documentation & Customs Clearance: Prepare, verify, and process comprehensive export shipping documents, including Commercial Invoices, Packing Lists, Bills of Lading (B/L), Airway Bills (AWB), Certificates of Origin (COO), Free Sale Certificates, Health Certificates, and Halal documentation to ensure seamless clearance across destination ports in China, Indonesia, Singapore, and beyond.・Logistics & Freight Coordination: Coordinate day-to-day outbound freight logistics by liaising closely with shipping lines, air freight operators, trucking partners, and freight forwarders to secure competitive shipping rates and optimal routes.・Stakeholder Management: Work in tandem with the Senior Sales & Marketing Manager, internal warehouse/production teams, and international distributors to align production schedules with container bookings and shipment dispatch timelines.・Regulatory Compliance: Stay updated on regional export/import regulations, customs procedures, trade agreements, and food import safety compliance laws specific to food and beverage (FMCG) manufacturing for target export markets.・Shipment Tracking & Issue Resolution: Track shipments continuously from factory dispatch to final port delivery, proactively identifying potential transit delays or customs bottlenecks and resolving operational issues swiftly.・Cost Optimization & Billing Verification: Review, audit, and approve shipping invoices, freight charges, and customs fees to maintain cost transparency and operational efficiency within the export budget.
Benefit
- EPF, SOCSO, EIS provided
- Bonus(1month - Depends on the Performance)
- AL： 16 days
- MC：14 days
- Insurance
- No fixed any allowance, but business-related expenses are claimable.Sales CoordinatorID:60880
3,500 MYR ~ 5,000 MYRShah AlamJob Description
Job Description:- Provide comprehensive administrative and operational support to the Sales Team to ensure smooth and efficient day-to-day sales activities.- Prepare cost estimates, quotations, and commercial proposals based on project requirements, supplier costs, and internal pricing guidelines.- Coordinate with internal departments, including Design, Project, Production, Purchasing, and Logistics, to ensure projects progress according to agreed requirements and timelines.- Process and manage Sales Orders (SO), ensuring all product specifications, quantities, pricing, delivery requirements, and customer information are accurate and properly recorded in the system.- Maintain and update customer databases, sales records, project information, quotations, orders, and other relevant documentation.- Liaise with clients on quotations, purchase orders, documentation, delivery schedules, project updates, and other sales-related matters.- Assist the Sales Team in coordinating client meetings, site visits, presentations, project discussions, and follow-up activities.- Coordinate with suppliers and subcontractors to obtain costing, material prices, lead times, and other information required for quotation preparation.- Follow up with suppliers and internal departments to ensure costing and project information are received accurately and on time.- Prepare and coordinate Certificate of Origin (COO) documentation and handle applications under relevant Free Trade Agreements (FTA) where applicable.- Coordinate shipment bookings, liaise with freight forwarders and logistics providers, and monitor shipment and delivery status.- Prepare and maintain relevant shipping, export, customs, and project documentation as required.- Assist in monitoring quotation, order, production, and delivery status and follow up with relevant parties to ensure deadlines are met.- Support the preparation of sales reports, project updates, costing analysis, and other management reports when required.- Ensure proper filing and documentation of sales-related records for easy reference and audit purposes.- Assist with tender submissions, project costing, and other sales-related documentation where required.- Perform general office administration and undertake other ad-hoc duties and responsibilities as assigned by the Sales Manager or Management.
Benefit
- AL: Starting from 14 days
- MC: Starting from 14 days
- Performance Bonus
- Medical Claim
- Medical Insurance
- Group Personal Accident
- Group Surgical & Hospitalization
- UniformJunior Payroll Executive ID:59735
3,500 MYR ~ 4,200 MYRBangsarJob Description
• Handle end-to-end payroll administration, ensuring accurate processing, timely payouts, and compliance with statutory requirements (e.g., KWSP, PERKESO, LHDN) for clients• Prepare and remit monthly salary to clients’ employee and statutory contributions to relevant statutory bodies for clients• Responsible on statutory updates of new hires registration and resignation update on statutory portal and tax filings such as CP22, CP21 and CP21A• Maintain and update employee records for clients• Collaborate with internal teams and clients to identify areas for improvement and streamline the administrative work process and enhance efficiency• Prepare suppliers payment listing and upload to banks for clients• Collect and analyse sales data and other related reports to prepare invoices for clients• Prepare and submit for client’s application and renewal of all licenses and permits related to government agencies and local authorities.• Ensure compliance with all relevant labor laws and regulations• Perform other ad-hoc tasks as assigned by the superior
Benefit
<Benefits>
EPF/SOCSO
MC:14 days
AL:14 day
Bonus : Once a year, subject to the company performance
Medical claimInternal Finance & Admin Executive ID:60416
4,000 MYR ~ 4,500 MYRBangsarJob Description
Administration & Executive Support- Perform general office administration, coordination, HR, secretarial, and operationalsupport duties.- Organize and maintain digital and physical records while ensuring confidentiality.- Provide administrative and secretarial support to Executive Partners, includingcalendar management, meeting coordination, travel arrangements, and expenseclaims.- Facilitate communication with regional offices, clients, vendors, and suppliers.Accounting & Finance- Handle full set of account (Journal entries, AR, AP, GL, Cash Flow, BankReconciliation, P&L & Balance Sheet) operational day to day activities and ensuresaccount are up-to-date at all times.- Preparing of monthly management reports in a timely and accurate manner.- Perform bi-monthly SST submissions in compliance with regulatory requirements- Process and generate invoices, monitor debtor and creditor ageing, follow up onoutstanding balances, and coordinate collections.- Prepare and process supplier payments.- Prepare audit schedules and liaise with external auditors.Others- Support outsourcing assignments and administrative functions for clients as assignedby the Company.- Perform any other duties, projects, and assignments as delegated by Managementand the Executive Partners from time to time.
Benefit
<Benefits>
EPF/SOCSO
MC:14 days
AL:14 day
Bonus : Once a year, subject to the company performance
Medical claimImport & Export CoordinatorID:60875
2,500 MYR ~ 3,500 MYRPort KlangJob Description
＜Summary＞Responsible for managing import and export operations while coordinating with customers and logistics partners to ensure smooth shipment execution. This role requires strong attention to detail, customer service skills, and the ability to handle international logistics documentation accurately.＜Job Responsibilities＞・Handle daily import and export operations, including shipment coordination and documentation management.・Prepare, verify, and maintain import/export documents such as invoices, packing lists, and bills of lading.・Coordinate with customers, shipping lines, freight forwarders, warehouses, and internal teams to ensure smooth shipment arrangements.・Respond to customer inquiries regarding shipment status, delivery schedules, and operational issues.・Monitor shipment progress and provide timely updates to customers and relevant stakeholders.・Ensure accurate data entry and maintain proper records in logistics management systems.・Support continuous improvement of logistics processes while ensuring high service quality and customer satisfaction.
Benefit
■Benefits & Allowance
・Annual Leaves : 12 days
・Medical Leaves : 14 days
・EPF, SOSCO, EIS
・Medical Claim
・Insurance : Hospitalization & Personal ・Accident and Critical Illness& Term LifeAccount & Admin ExecutiveID:60873
4,000 MYR ~ 5,000 MYRShah AlamJob Description
Job Description:- Handling full set of accounts including Accounts Payable (AP), Accounts Receivable (AR) and General Ledger (GL).- Prepare monthly bank reconciliation ensure accuracy of financial records.- Prepare monthly and annual financial reports.- Manage relationships with banks, auditors, tax authorities, and other financial institutions.- Ensure compliance with all statutory, tax, and regulatory requirements (SST, E- Invoicing etc).- Responsible for managing all financial and accounting functions, includes reporting, audit, taxation and ensure compliance.- Administer payroll processing, ensuring accuracy, timeliness, and compliance with statutory requirements.- Handle staff claims, leave management, and employee records.- Involving and assisting in managing the day-to-day accounting operations of the office and supporting the administrative works.- Oversee daily office operations and ensure efficiency- Undertake Ad Hoc tasks and any other duties as assigned by the company
Benefit
- AL: Starting from 14 days
- MC: Starting from 14 days
- Performance Bonus
- Medical Claim
- Medical Insurance
- Group Personal Accident
- Group Surgical & Hospitalization
- UniformPurchase Order CoordinatorID:60861
2,900 MYR ~ 4,000 MYRBangsarJob Description
Purchase Order Coordinator mainly responsible for the arranging and processing the customer order in the proper manners. Proceed the customer order and provide the support to the sales team members1) Arrange and check the customer order daily.2) Arrange the shipment and delivery for the internally and externally.3) Proceed the Sales Order, Delivery Order, prepare invoice and e-invoice 4) Check the customer payment status (T/T advance term) to proceed the customer order.5) Communicate well internally from OMAP (Headquarter Office Singapore) to OMM (Malaysia) by replying to the email or call.6) Support the sales team members to check and reply to the delivery schedule.7) Provide suggestions and idea to improve the order process 8) Liaise with the customer’s forwarder to arrange the delivery.9) Provide prompt reply and accurate information to the customers. 10) Check and reply to the email timely. Pick up the office phone call.11) Any ad hoc task
Benefit
- Working Day and Hours Details: 5 day week; working hours from 8:40 am to 5:30 pm. (Lunch break from 12:00pm to 12:50pm)
- Probationary Period: 3 months
- Salary increase rate: Depend from band and performance.
- AL: 1st year: 8 days, 2nd year: 10 days, 3rd year: 12 days, 4th year: 14 days, 5th year: 16 days; the maximum is 18 days in the 6th year.
- MC: 1st year: 14 days, 2nd to 5th years: 18 days, 5 year and above: 22 days.
- EPF, SOCSO, EIS: Provided
- Medical Allowance: RM 80 per receipt; maximum twice per month.
- Insurance: hospital & surgical insurance and personal accident insurance.Sales CoordinatorID:60790
3,500 MYR ~ 5,000 MYRBatu KawanJob Description
- Manage order entry, confirmation, and tracking using internal systems- Coordinate with sales, logistics, and accounting teams to ensure timely delivery and invoicing- Communicate with clients regarding order status, delivery schedules, and inquiries- Prepare sales-related documents such as quotations, invoices, and delivery slips- Maintain accurate records of transactions and client information- Support general administrative tasks related to the sales department- Inventory control to check inventory level regularly, order stock items as needed.*The main clients are expected to be major enterprises.Therefore, the work will involve using dedicated client portals and applying specific labeling systems.
Benefit
- 8.30am - 5.30pm (Mon - Friday)
- AL: 12days
- MC: 14days
- EPF, SOCSO, EIS provided
- Transport AllowanceSales CoordinatorID:60692
2,900 MYR ~ 3,300 MYRGeorgetownJob Description
【Job Summary】Are you an organized, detail-oriented professional with a passion for customer service, logistics coordination, and operational excellence? An exciting opportunity has arisen to join a premier global manufacturer of advanced electronic components and passive electronic hardware at our Malaysian regional operational subsidiary. As a Sales Coordinator, you will serve as a vital link between our dynamic international and regional sales teams, production logistics, supply chain partners, and our valued corporate clientele across global markets.In this pivotal role, you will take end-to-end ownership of the complete customer order processing workflow. From the moment an order is placed to the final shipping arrangement, your precision and proactivity will ensure seamless transaction flow, timely deliveries, and exceptional customer satisfaction. You will act as the primary operational contact for customer accounts, meticulously monitoring order backlogs, updating reschedule reports, aligning production schedules with customer delivery expectations, and navigating fast-moving supply chain timelines.Beyond day-to-day order desk and shipping logistics, you will play a critical role in supporting the financial health of customer accounts. By working closely with customers, finance, and credit control units, you will actively follow up on outstanding payments strictly in accordance with agreed credit terms and payment schedules. Your strong communication skills and persuasive yet professional approach will ensure healthy accounts receivable metrics while maintaining warm, consultative relationships with clients.Working in a collaborative, supportive, and fast-paced multinational environment, you will also assist sales management and executive leadership with dynamic operational support, reporting, and specialized administrative tasks as assigned by your superiors. If you thrive on multi-tasking, structured problem-solving, cross-departmental collaboration, and delivering service excellence in the electronics manufacturing industry, this role offers an outstanding platform to grow your professional career.【Key Responsibilities】・End-to-End Order Management & Shipping Coordination:- Receive, verify, and accurately input purchase orders into the enterprise resource planning (ERP) system.- Coordinate closely with factory planners, warehouse management, and freight forwarders to schedule timely export/local shipments and prepare required shipping documentation.- Monitor order execution to ensure delivery deadlines and customer lead times are consistently achieved.・Backlog Management & Rescheduling Reports:- Maintain, analyze, and regularly update customer order backlog status reports.- Promptly communicate schedule adjustments, delivery revisions, or manufacturing updates to clients with proactive solutions.- Serve as the frontline inquiry point for order statuses, shipment tracking, and lead-time consultations.・Credit Control & Payment Follow-Up:- Track customer payment schedules based on assigned credit terms (e.g., Letter of Credit, Telegraphic Transfer, net payment terms).- Engage in regular, courteous, and effective payment follow-ups to ensure timely settlements and minimize overdue receivables.- Liaise with internal accounting and sales teams to resolve billing disputes, credit hold clearances, or invoice discrepancies.・General Sales & Administrative Support:- Prepare regular sales performance reports, backlog summaries, and administrative analytics for department heads.- Assist in maintaining accurate customer master records, pricing agreements, and contract files.- Carry out ad-hoc duties, special administrative assignments, and cross-functional support tasks as directed by superiors.
Benefit
*Salary : RM3000-RM3300
*Incentive : Bonus (Increment)
*Allowance : Good AttendanceRM100 & TransportRM70
(Car park fee will be provided, located near to office)
*EPF, Welfare are applied