33 Jobs - Career Change in Malaysia: The Best Job Listings for Sales coordinator/Admin/Receptionist/Secretary Positions
Sales CoordinateID:58454
3,240 MYR ~ 4,040 MYRMont KiaraJob Description
【Job Responsibilities】- Handle and process customer orders accurately and efficiently.- Coordinate the delivery process to ensure timely shipments.- Record, file, and maintain all processed orders and delivery documents.- Perform data entry and ensure proper filing of logistics paperwork.- Update monthly shipping schedules and sales data reports.- Liaise with customers and vendors to ensure smooth communication and operations.- Follow up on outstanding matters, provide support to the team, and perform other logistics-related tasks as required.
Benefit
- Annual Leave
- Medical Leave
- Parking Allowance (RM240 per month)
- EPF
- SOCSO
- PA insurance coverageExecutive AssistantID:58437
4,000 MYR ~ 5,000 MYRUSJ/Subang JayaJob Description
< Job Summary >We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to provide high-level administrative support to the Director and General Manager. his role requires strong communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.The successful candidate will act as a trusted partner and ensure smooth day-to-day operations.< Key Responsibilities >Administrative Support:- Manage calendars, schedule meetings, and coordinate appointments for the Director and GM- Prepare agendas, take minutes, and follow up on action items from weekly meetings- Organize and maintain confidential files and records- Draft, proofread, and edit correspondence, reports, and presentations- Handle incoming and outgoing communications, including emails and callsProject Coordination:- Assist in planning, tracking, and reporting on key initiatives and projects- Liaise with internal departments and external on behalf of the Director and GM- Support event planning, workshops, and executive meetingsTravel & Logistics:- Coordinate domestic and international travel, including flights, accommodations, and itineraries- Process expense reports and reimbursements in a timely mannerOffice Operations:- Help manage office supplies, equipment, and services relevant to the Executive Office- Ensure the smooth running of administrative workflows and systems- Any other ad-hoc tasks assigned by GM or MD
Benefit
・Basic Salary = RM 4,000 ~ RM 5,000
・Meal Allowance : RM 100 (depends on attendance)
・AL : <2Y 8d, 2 ~ 5Y 12d, >5Y 16d
・Medical Claim: Up to RM500 per year
・Bonus Package: Once a year
・Company Activities: Annual DinnerCategory ManagerID:58401
10,000 MYR ~ 13,000 MYROther Selangor DistrictJob Description
<Job Description>- Develop strategic action plans to address the industry requirements and changes to sustain and grow the product development businesses.- Consistently determine new and untapped industry and/ or customer account by leveraging on effective business tools and processes.- Regularly analyze the industry demands and changes as well as alert of competitors’ strategy moves.- Provide accurate sales forecasts and manage healthy inventory level to ensure the overall performance on track.- Lead a product management team to pursue respective targeted results, meanwhile nurture and prepare them for succession planning.- Collaborate with various suppliers and sales forces towards a mutual business objective and grow the business consistently.- Functionally cross-worked with corporate branding & communications team to conduct marketingcampaigns for stimulating sales activities to achieve desired results.
Benefit
- KPI Performance Bonus
- Group term life, PA, Dental/Optical, Birthday leave.
- -Car allowanceRegulatory Affairs & Administration ExecutiveID:58430
4,500 MYR ~ 6,500 MYRCheras (KL)Job Description
<Job Description>Regulatory Affairs (Primary Role)- Maintain GDPMD certification, Establishment License, and related QMS systems in compliance with Malaysian regulations.- Support internal and external audits, ensuring documentation and processes remain inspection ready.- Maintain product licenses within the MMM territory, in cooperation with HQ in Japan and local distributors in ASEAN countries.- Track license renewal timelines and ensure timely submissions.- Liaise with local distributors, regulatory authorities, and HQ to resolve compliance matters.- Prepare, submit, and manage product registration dossiers with local authorities.- Monitor regulatory changes and update internal processes accordingly.Administration & Operational Support (Secondary Role)- Assist in documentation and record management (meeting minutes, filing, contracts).- Support data entry and reporting (sales/customer lists, CRM/ERP in future).- Help manage samples, consumables, and office equipment.- Support business travel arrangements, event scheduling, and expense settlements.- Assist in HR/Finance tasks such as attendance tracking, expense verification, insurance administration, and vendor payments.
Benefit
<Benefits>
- Meal allowance: RM 100 / month,
- Transportation allowance: RM 200 / month
- Once a year bonus. (Based on company performance)
- Outpatient medical expenses: up to RM 2,000 per year.Sales Administrative CoordinatorID:58407
2,800 MYR ~ 3,200 MYRKlangJob Description
・Provide support to Sales division all administrative duties including preparing quotation, purchase order, booking and billing reporting mainly for ROBOTS and ROBOMACHINES.・Performing basic office task, such as filling, answering phones, delivery arrangement・Assist in preparing and coordinating the product training / demonstration, exhibition by Sales division to customers or dealers・Maintain and update sales and customer records in timely manner・Assist in brochure printing, door gifts searching and etc.・Assist in any other duties and responsibilities as and when required
Benefit
・Salary = RM 2,800 ~ RM 3,200
・Annual Leave 8 days, increase 2 days every year. Max 16 days
・Commuting Allowance = RM 0.40/km (distance from house x 2)
・OT is paid according to law (1.5x~2x by hour)
・Performance bonus (averagely 4 months depending on personal and company performance)
** Year 2021: 6 months bonus
** Year 2022: 8 months bonus
・Group Hospitalization & Surgical, Group Personal Accident, Medical
・Company T-shirts / Company Trip
・Annual Medical Check-up[ Johor ] Technical Translator cum Engineering Officer (Japanese Speaker)ID:58360
4,000 MYR ~ 6,000 MYRSkudaiJob Description
■ COMPANY DESCRIPTIONSpecializes in high-precision manufacturing, producing core components that support global businesses.Its main products include watch cases and precision machined metal parts, as well as rotor magnets, printer shafts, and scanner shafts used in imaging and printing equipment.The company operates as both a supplier and exporter, serving mainly group companies worldwide, with a strong focus on reliability, accuracy, and mass-production of precision components.■ PRODUCT/SERVICE:Specializes in precision manufacturing, notably: - Watch cases and components - Machined metal parts - Rotor magnets - Printer and scanner shafts for Epson devices■ JOB OVERVIEWWe are looking for a skilled Technical Translator cum Engineering Officer with a background in Mechanical Engineering to join our Kakushin (Innovation) Division.The role involves translating technical documents, assisting with engineering tasks, and providing translation during meetings to ensure smooth communication between Japanese-speaking and English-speaking teams.Additionally, the position includes supporting engineering training and continuous improvement initiatives.The individual will also be responsible for analyzing manufacturing data, applying Industrial Engineering (IE) techniques to optimize production processes, and collaborating with cross-functional teams to implement strategies that enhance efficiency and reduce costs. The role also involves creating and maintaining technical documentation, translating engineering reports, and ensuring compliance with company standards.■ KEY RESPONSIBILITIES・Translation Services: - Translate technical documents, manuals, and engineering specifications from Japanese to English/Malay. - Review, check, and edit translated materials to maintain quality and consistency. - Assist in preparing reports, presentations, and other technical documents.・Translator During Meetings: - Act as the translator during meetings, facilitating communication between Japanese-speaking and English-speaking teams. - Accurately translate spoken communication in real-time, ensuring technical terminology is properly conveyed. - Provide verbal translation during engineering discussions, brainstorming sessions, and collaborative meetings.・Engineering Support - Support mechanical improvement and recommending solutions for continuous improvement in engineering processes. - Collaborate with engineers to analyze issues, propose solutions, and document technical findings for team discussions.・Compiling Manufacturing Data and Process Improvement: - Collect and compile manufacturing data and identifying potential areas for improvement. - Apply Industrial Engineering (IE) analysis to assess production processes and recommend process improvements. - Monitor and evaluate the effectiveness of implemented process improvements, ensuring ongoing optimization.・Technical and Mechanical Documentation: - Create, update, and maintain technical documentation and standard operating procedures (SOPs) for engineering processes and mechanical operations. - Ensure compliance with company standards in all translated documents and reports. - Translate and assist in drafting patents, technical reports, and engineering manuals as required.
Benefit
- Travelling allowance base on distance from RM 85 (10km) to RM 240 (>30km)
- Average 1.5 ~ 2 months bonus / year
- AL : 10 days ~ 21 days
- Medical checkup – 2 years 1 time for Executive to Manager class under specialist. Others 3 years 1 time normal check-up by panel clinic
- Insurance – H&S, Term life & PA (after one year service)Trade Admin ExecutiveID:58339
4,300 MYR ~ 5,000 MYRBangsarJob Description
- Prepare and manage shipping and trade documents, including invoices, packing lists, and letters of credit.- Coordinate with suppliers, freight forwarders, and customs agents to ensure smooth import/export operations.- Track shipments and update delivery schedules as needed.- Ensure compliance with international trade laws and company policies.- Handle tariff classifications, HS codes, and duty calculations.- Maintain records of international transactions for auditing and reporting purposes.- Support internal departments (e.g., sales, logistics, finance) with trade-related queries.- Address and resolve shipping delays or discrepancies.
Benefit
- Bonus: Twice a year：January(1.5month~) & June(0.5month)
- Travel allowance (RM300/If far more than 10km from office )
- Medical Insurance: Rm1,000 a year can claim
- Salary increment: 4-5%
■AL
・1~2years→12days
・2~5yaers→16days
・over 5 years→20days
■MC
・1~2years→14days
・2~5yaers→18days
・over 5 years→22days【Japanese Speaker】MD SupportID:58326
4,000 MYR ~ 5,000 MYRNilaiJob Description
-Company Event Arrangement under Top Management.-Communication and Coordination with Company Secretary for Directors`meeting and Directors` Approval and signature arrangement-Receiving and servicing tea for Top Management Guest-Control and knowledge of Company Agreement and Contract.-Research and support Management requirement -Communication with Japanese desk from any sector-Other requirement and etc.
Benefit
- Bonus: Around 1months per year
- Annual Leave12
- MC14
- Medical Benefit, EPF (Lor Local), SOCSO (For Local and Foreigner)Executive Parts (Sales & Logistic) - MelakaID:58203
3,500 MYR ~ 5,500 MYRMalaccaJob Description
Job Summary• Responsible to ensure the Parts department daily activities and operation run smoothly within the deadline and procedure.Key Responsibilities• To support in overall sales operation including commercial, logistics and JIT operation. (Shipment monitoring, Inventory control and Delivery monitoring).• To liaise with exporters for orders, price negotiation and product availability.• Strong experience & sensitivity in cost management (inclusive but not limited to quotation, cost & profit analysis).• To follow up closely on the potential new business opportunities and existing business.• To identify and resolve business problem through discussion and negotiation with the supplier and customers.• To ensure all sales and customer documentation including all mandated report is up to date, available and presented on time.• To responsible for the sales collection and adhere to credit control.• To ensure effective and clear communication within the sales team, customer, supplier and others department across the organization.• To execute any additional duties as assigned by Management from time to time.
Benefit
• EPF Employer Contribution: 15%
• Company trip
• Medical and dental benefit
• Group H&S and PA
• Company dinner
• Minimal 2 months performance bonus
• Oversea training opportunity
• Attendance allowance RM100
• Meal Allowance RM50
• Transport Allowance RM500 max (depends on distance from home to company)Office Administration Leader (Accounting, Tax, HR) [ Japanese Speaker ]ID:58306
6,000 MYR ~ 12,000 MYRKota Damansara/Petaling JayaJob Description
・Oversee and manage all administrative operations of the Malaysia Branch・Handle accounting and finance matters, including budgeting, bookkeeping, monthly and yearly closing, and liaison with auditors and tax agents・Support the Japanese Managing Director in operational, administrative, and financial matters・Coordinate and liaise with headquarters in Japan, ensuring smooth communication and reporting・Prepare various reports and presentations using Microsoft Excel and PowerPoint, including financial summaries, operational updates, and performance analyses・Manage office policies, procedures, and compliance with local regulations・Handle vendor management, contracts, procurement processes, and cost control・Assist in HR-related matters, including recruitment, payroll coordination, and employee welfare
Benefit
・Total Salary = RM 6,000 ~ RM 12,000 (with all allowances included)
・AL: 1~2Y = 8d, 3~4Y = 12d, >5Y = 16d
・MC: 1~2Y = 14d, 3~4Y = 18d, >5Y = 22d
・Hardship Working Allowance (if you work at site >20 days/month): RM 500
・Car Fuel Allowance: RM 0.30 / km (for both commuting and business trip)
・Child Allowance: RM 100 / month (Maximum 2 children)
・Mobile Phone: Provided by company for business use
・Medical Fee (Max): RM 2,400 / year (covering 1 spouse and kids)
・Medical Checkup: 1 time / year
・Business Trip outside Klang Valley (within 100 km): RM 10 / day
・Domestic Business Trip (more than 100km): RM 20 / day
・Overseas Business Trip: RM 70 / day
・Bonus (Average 1 month payout / year)
・Welcome Lunch
