Administrative Assistant (Contract)ID:59948
2,800 MYR ~ 3,500 MYRKota Damansara/Petaling JayaOver 3 months agoOverview
Salary
2,800 MYR ~ 3,500 MYR
Industry
Medical & Healthcare, Manufacturing(Pharmaceutical/Medical Equipment)
Job Description
【Job Responsibilities】
• To prepare sales related documents such as pricing, quotations, sales orders, delivery notes, invoices and contracts throughout the sales process for a department.
• To coordinate the arrival of all shipments of goods with the distributors and ensure timely delivery of goods to the warehouse and customers.
• Provide support in regulatory administrative matters
• Assist in all other administrative task as assigned
Qualifications
Requirement
• Degree in any discipline with a CGPA of 3.0 and above
• Minimum 1 years of related working experience
• Candidates with pharmaceutical sales administrative experience are preferred
• Must have working knowledge of Microsoft Office
• Knowledge in SAP would be an added advantage
• Possess good interpersonal skills
• Ability to perform multiple tasks efficiently
• Preferred female candidate
• Possess own transport as public transport is not convenientEnglish Level
-
Other Language
Malay, English
Additional Information
Benefit
Salary range: RM2,800 - RM3,500
【Benefits】
- Annual Leave (15 days)
- Medical Leave (14 days)
- EPF Contribution (Starting on 12&-13%, max 15.5%)
- SOCSO
- Insurance Coverage
- Medical Claims
- Optical & Dental Claims (RM500 Annually)
- Fully paid office parkingWorking Hour
8.30AM ~ 5.30PM
Holiday
Follow Malaysia's PH
Job Function
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General affair, Full Set(HR), Full Set(Account/Audit)
Job Description
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You will take ownership of maintaining critical operational licenses required for international freight, warehousing, and logistics services, ensuring all regulatory permits, company secretarial filings, and government submissions remain up to date. Additionally, you will lead the end-to-end execution of expatriate management, navigating complex immigration workflows, visa renewals, and dependent pass applications across MYXpats, ESD (Expatriate Services Division), and MDEC digital platforms.On the people and administrative front, you will oversee a distributed team of 4 dedicated personnel located across key satellite branches—including 2 Accounting staff based at our Petaling Jaya (PJ) office and 2 HR staff based at our Seremban office. Your leadership will guide day-to-day HR workflows, from talent acquisition support, employee onboarding, attendance tracking, and performance evaluations to local labor policy enforcement and dispute resolution. You will ensure strict adherence to the Malaysian Employment Act 1955, Industrial Relations Act, and local statutory mandates, including EPF, SOCSO, and EIS submissions. Furthermore, you will advocate for high workplace standards by overseeing Occupational Safety and Health Act (OSHA) compliance, environmental regulations, and office facility management.A key differentiator for this role is your ability to interface effectively with corporate finance. Having a solid foundational understanding of essential accounting principles—such as accounts payable/receivable context, department budgeting, cost allocation, and vendor invoice verification—will enable you to review departmental operational expenses, negotiate vendor contracts, and facilitate smooth financial audits. 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Benefit
<Work location>
The working location is selectable from the following two options:
•Petaling Jaya, Selangor
•Seremban, Negeri Sembilan
<Allowance>
-EPF, SOCSO
-Transport allowance(Based on distance/attendance)
-Parking
-Bonus(1.5 months (Previous year)
-attendance allowance
<AL,MC>
-AL 12days
-MC 14daysTraining AdminID:60796
3,000 MYR ~ 4,000 MYRKota Damansara/Petaling JayaJob Function
General affair, Custmer support/service, Purchase/Procurement(Admin & Management), Product Specialist, Sales(Corporate), Sales coordinator/Admin/Receptionist/Secretary
Job Description
• Manage and coordinate day-to-day training administration, including training schedules, participant registration, attendance records, documentation, and related arrangements.• Ensure accurate and timely updates of training and customer information in relevant systems, including Training Management Systems (TMS), CRM, and other internal platforms.• Coordinate and manage training resources, including trainers, course materials, training rooms/classrooms, equipment, and other training-related requirements to ensure smooth delivery of programmes.• Provide administrative and operational support to the Sales team, including preparation of training-related information, quotations, schedules, and customer documentation where required.• Handle post-training services and follow-ups, including training evaluations, feedback collection, certificates, documentation, and other related activities.• Respond to customer enquiries and provide timely assistance throughout the training process, from pre-training arrangements to post-training follow-up.• Handle and resolve customer complaints or service-related issues professionally and promptly, escalating matters to the relevant parties when necessary.• Maintain proper and up-to-date records of training activities, customer information, and relevant documentation for reporting and internal reference.• Work closely with trainers, customers, Sales, and internal teams to ensure training programmes are organised and delivered smoothly.
Benefit
Basic Salary：RM3,000 - RM4,000 *depends on candidate's experience
- Annual Leave: Starting with 12 days per year
- MC based on labor act
- Maternity leave
- Health insurance
- On official duties, the followings are claimable: mileage, toll, parking
- Annual Company Trip
- Professional development
- Provided with a company notebook computer
- 6 months probation period
- Working Hour: 8:30 ~ 17:30 Mon ~ Fri (Not Work-From-Home, not Hybrid, not Flexi-Work.)
- Location: Bandar Utama, Petaling Jaya, Selangor
- Discretionary year-end bonus.Student Affairs OfficerID:60491
4,000 MYR ~ 6,000 MYRKota Damansara/Petaling JayaJob Function
Custmer support/service, Credit Control, Sales(Individual), Sales coordinator/Admin/Receptionist/Secretary, Other(Business Administration & Management)
Job Description
■ ROLE MISSIONTo give our students the best experience we can provide in every step of their journey.This role will also involve executing sales efforts to drive student enrollments, boost course registrations, and promote program offerings, directly contributing to sales targets.■ KEY RESPONSIBILITIES ・Ensure that we follow up with our students regularly after they graduate and track their status. Analyze the information collected and identify ways to improve our products and services.・Oversee and manage student engagement, support services, and communications. Follow up on leads and inquiries, converting potential students into confirmed enrollments.・Reporting on the status of students, reflect on their success rate, propose improvements we can do to increase their success rate.・Define the content, time-to-send and channel of communications that need to go out to the students at every step of their program. Measure the effectiveness of all the communications, e.g. email open rate of every email we send out.・Monitoring all student support channel to ensure that we maintain the expected response time and quality.・Supporting internal and external events on administrative and sales related issues.・Setup and update the event preparation, e.g. platforms, automation, forms, slides and etc
Benefit
・Basic Salary = RM 4,000 ~ RM 6,000
・Life and Medical Insurance
・Medical Claims (Annual RM 5,000)
・Dental and Optical Claims (Annual RM 1,000)
・Parking Allowance
・Gym membership subsidy (Annual RM 840)
・Discounted access to all our investing and trading education programsHR & Admin Operations ExecutiveID:60550
5,000 MYR ~ 8,000 MYRKota Damansara/Petaling JayaJob Function
Full Set(HR), Recruitment, Payroll, Training, Other(HR), Compensation & Benefit, Employee/Labour relation, Organizational Development, Sales coordinator/Admin/Receptionist/Secretary
Job Description
<Payroll processing and administration>• Management of the full spectrum of Human Resources activities• Employee records and HRIS administration• Leave, attendance, overtime, and claims administration• Employment Pass, visa, and work permit application and administration• Development and implementation of HR and office policies and procedures• Administration of employee benefits, insurance, and medical claims<Talent Acquisition & Onboarding>• Recruitment, hiring, and employee onboarding• Coordination of orientation and induction programs• Preparation of employment contracts and related documentation• Management of employee confirmation, transfer, promotion, and exit processes<Employee Relations & Performance Management>• Employee relations and engagement programs• Handling disciplinary procedures and employee misconduct cases• Employee dispute resolution and grievance management• Coordination and implementation of Performance Appraisal exercises• Support employee development and training initiatives<Compliance & Reporting>• Ensure compliance with labor laws, statutory regulations, and company policies• ISO compliance and documentation management• Preparation and submission of reports for MDEC, Annual Reports, and statutory disclosures• Liaison with government agencies and regulatory authorities (e.g., EPF, SOCSO, EIS, LHDN, HRD Corp)<Employee Engagement & Culture>• Planning and coordination of team-building activities• Organizing employee engagement and welfare programs• Support corporate social responsibility (CSR) and wellness initiatives• Foster a positive workplace culture and employee experience <Administration & Office Management>• Oversee office administration and facilities management• Manage office supplies, assets, and vendor coordination• Coordinate company events, meetings, and travel arrangements• Maintain office safety, housekeeping, and administrative records <Sales Order Processing>• Process sales orders and maintain accurate records• Coordinate with Sales, Finance, and Operations teams on order fulfillment• Prepare quotations, invoices, and related documentation as required• Monitor order status and customer documentation requirements
Benefit
Salary range: ~RM5K - RM8K
- Annual Leave
- Medical Leave
- EPF
- SOCSO
- Performance Bonus (subject to personal performance)
- Salary increment (subject to yearly appraisal)
- Employee share (in discount price)
- Team gathering and activities
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