Job Description

Administration 1 Administrate company's facilities, such as rented apartments, mobile phones, company's cars, water dispenser andother office equipment.2 Flight booking, hotel reservation, and other travelling matters.3 Purchases office equipment, stationeries and pantry items.4 Sourcing, reviewing and negotiating on quotation, prices, delivery schedule and terms and conditions 5 Handling all invoices, payments, and other accounting matters 6 Prepare letters and documents such as RINGI, PO, and IPO/PRF as needed in accordance with the terms and conditions of the 2 offices. 7 Office reception, receiving incoming call, in charge of postage matters.8 Insurance Matters– Assists in communication with Insurance company on all company insurance related matter likerenewal or fire, burglary, accident, equipment claim, travel claim, Medical claim due to injury at work, renewal etc.9 Assets control – Assists in assets labelling, yearly stock check, documentation of purchase and disposal of company general assets.10 Assists in maintaining of administrative related legal document, renewal service contract and filing11 Fingerprint registration for office door access system and all office keys control12 Liaise with building management on all matters relating to upkeep of office premises.Human Resources1 Administrates employees' attendance, annual leave balance and other types of leave .2 Updating employees’ name list in company organization chart.3 Inform all employees of company activities / events / special leave arrangment.4 Administrates employees’ personal files, confirmation, employees’ training records and benefits.5 Monitor and check the roster sheet, fingerprint attendance record and Unit4 Leave report monthly.6 Handling on-line recruitment, shortlist and schedule applicants' interviews to fill vacant positions7 Identify hiring needs, prepare employement contract/document for new employees8 Administers new employees’ probation and confirmation records9 Assist in filing and updating of employees’ personal records.10 Assists Japanese expatriates in their rented apartment matters and relocation to and from Japan.11 Liaise with department heads on the staffs training needs12 Process training /course registration and apply for training grants if applicable13 Inform all employees about the changes in HR policies made by the company and the Malaysia governments.