工作内容
■ PURPOSE OF POSITION• The objective of this role is to provide consistent and confidential administrative support to the Chiefs Office secretarial function, ensuring effective coordination, documentation control, and adherence to governance requirements. • By enabling efficient executive operations and disciplined workflows, the role supports company objectives of leadership effectiveness, operational efficiency, and sound organizational governance.■ RESPONSIBILITIESExecutive Operations Oversight (Calendar / Meetings / Travel)• Own and oversee Chiefs’ calendars and priority scheduling• Review and optimize meeting cadence; anticipate conflicts and resolve independently; • Coordinate executive travel/logistics (flights/hotels/transport) within approved policie• Ensure all updates are reflected in Outlook/SharePoint and relevant stakeholders are aligned.Review & Approval / Quality Assurance (Admin Transactions)• Review and approve routine submissions within delegated authority (Chiefs & Secondees’ claims, invoices, memberships, vendor documents); enforce documentation discipline and accuracy; monitor turnaround time and follow up to closure; • Handle general office admin tasks such as preparing LOU, sending couriers, and managing acknowledgement sheets.• Manage corporate hotel bookings and maintain relationships with hotel vendors.• Update and maintain records of hotel vendor registration, credit applications, and renewal follow-ups.Documentation & Process Control• Lead and govern preparation, control, and archiving executive-level documents (official correspondence, approvals, LOUs, confidential records)• Ensure compliance with internal controls, governance requirements and review submissions for completeness/accuracy before circulation; monitor timeline and escalate risks with judgement.• Review and approve routine submissions within delegated authority (claims, invoices, memberships, vendor documents)**Please refer to original job description sheet for additional information
福利制度
・All-in Salary = RM 6,000 ~ RM 8,000
・Parking Subsidy RM159/month
・Telco Allowance RM150/month
・AL: 14 days
・EPF provided (following statutory)
・GPA & GTL Insurance
・RM5000/Financial Year Medical Benefits
・Hospitalization Benefit
・Meal Allowance / day of travelling
・Replacement Leave for business travel.
・Company Activities:
- Company Trip or Travel Voucher (based on company performance)
- Annual Dinner (based on company performance)
- CNY Celebration (based on company performance)
- Ramadhan Celebration
- Christmas Celebration
・Other Awards upon company good performance
- Travel Voucher (3k)
- TNG Credit (2k)
- Shopee Voucher 2k
- Other Staff Awards
・Staff Discount = 10% from purchase price
・Spotter Program (Referral Fee = RM 1k)