Overview

• Salary

  6,000 MYR ~ 8,000 MYR

• Industry

  Manufacturing(Automobile)

• Job Description

  ■ PURPOSE OF POSITION
  • The objective of this role is to provide consistent and confidential administrative support to the Chiefs Office secretarial function, ensuring effective coordination, documentation control, and adherence to governance requirements.
  • By enabling efficient executive operations and disciplined workflows, the role supports company objectives of leadership effectiveness, operational efficiency, and sound organizational governance.
  
  ■ RESPONSIBILITIES
  Executive Operations Oversight (Calendar / Meetings / Travel)
  • Own and oversee Chiefs’ calendars and priority scheduling
  • Review and optimize meeting cadence; anticipate conflicts and resolve independently;
  • Coordinate executive travel/logistics (flights/hotels/transport) within approved policie
  • Ensure all updates are reflected in Outlook/SharePoint and relevant stakeholders are aligned.
  
  Review & Approval / Quality Assurance (Admin Transactions)
  • Review and approve routine submissions within delegated authority (Chiefs & Secondees’ claims, invoices, memberships, vendor documents); enforce documentation discipline and accuracy; monitor turnaround time and follow up to closure;
  • Handle general office admin tasks such as preparing LOU, sending couriers, and managing acknowledgement sheets.
  • Manage corporate hotel bookings and maintain relationships with hotel vendors.
  • Update and maintain records of hotel vendor registration, credit applications, and renewal follow-ups.
  
  Documentation & Process Control
  • Lead and govern preparation, control, and archiving executive-level documents (official correspondence, approvals, LOUs, confidential records)
  • Ensure compliance with internal controls, governance requirements and review submissions for completeness/accuracy before circulation; monitor timeline and escalate risks with judgement.
  • Review and approve routine submissions within delegated authority (claims, invoices, memberships, vendor documents)
  
  **Please refer to original job description sheet for additional information