Job Description

1) Budget Control- Planning and enforcement.- Planning and adjustment of fund policies of the entire company.- Management over estimated and actual results of company funds (profit plans).- Preparation of various paperwork regarding decisions over sales price.2) Management of Documents and Records- Management of the latest edition, management of external reception documents, safekeeping of quality records- Manage the entire book keeping and all accounting transactions.3) Planning of Financial and Accounting Strategies- Planning of accounting/financial policies.- Planning of form formats and calculation methods for booking.4) Clerical Duties over Account Settlement- Preparation and reporting of monthly profit and loss statements, balance sheets, and cash flow numeration forms.- Preparation and reporting of terminal account and numeration.- Ensure timely and accurate monthly closing of accounts.5) Financing- Planning and execution of long- and short-term funding plans.- Paperwork for procuration and utilization of funds based on funding plans.- Preparation and reporting of fund management record documents.- Bank contact- Cashflow management - Planning and execution of long- and short-term funding plans.- Review and verify accounts constantly, reconcile the bank and credit card accounts regularly.6) Management of Revenue and Expenditures- Safekeeping, receipt and expenditure of hard currency, savings, checks and notes, and book-keeping and processing over their transactions.- Operation and management of systems such as for sales, financial affairs, and EB (bank).7) Risk Management- Response to bankruptcy of business partners, theft, and traffic accidents.- Investigation and payment of bills and issuance of notes payable.8) Account bookkeeping- Book-keeping, management, and safekeeping of various account books.- Paperwork concerning issuance of vouchers, book-keeping, preparation, calculation, and organization.- Preparation, examination, and safekeeping of various proof documents for accounting.9) Management of Tax Affairs- Preparation of tax return documents, tax negotiation, and tax payment.- Paperwork concerning income tax, local tax, and tax deductions.- Coordinate annual auditing process and carry out necessary activities for year-end closing and tax filing.10) Management of Accounts Payable- Office management (including inventory control) of suppliers and accounts payable.- Input purchase invoices of suppliers into SAP system and make payment.- Prepare staff claims and input into SAP system and make payment.- Verification and approval of SAP payment invoices, vouchers, and petty cash claims.- Prepare petty cash for small claims and custom duties expenses.- Verification and approval of staff claims, Inventory Receipts and Journal vouchers.- Review payroll prepared by payroll outsource staff.- Approve online banking payments for suppliers, staff, and intergroup companies.- Liaise with bank on TT payment for intergroup companies to contract forex rates with dealers.- Balance inquiry between systems for accounts payable11) Management of Accounts Receivable- Verification and approval of AR receipts journal and Debit/Credit Notes.- Arrange for bank in of cheques received. Input bank receipts from bank statement into system.- Credit evaluation of Dealers and approval of credit term days and limit for Dealers.12) Inventory Management- Prepare Inventory receipts, transfers, and disposals journal.- Stocktaking and revaluation of assets.- Prepare Stock take reconciliation report.13) Asset management- Registration of fixed assets and reconciliation of registered of fixed assets- Maintain Fixed asset schedule and calculate depreciation.14) Credit Management- Survey, select and manage clientele.15) Legal Compliance- Stay updated on relevant laws, regulations, and industry standards to ensure the company's operations and client interactions are complying.- Review contracts, agreements, and legal documents to ensure accuracy, legality, and adherence to company policies and applicable laws.- Provide legal guidance and support to internal teams, ensuring that business practices and decisions align with legal requirements.- Collaborate with external legal counsel when necessary to address complex legal matters and ensure the company's interests are protected. 16) Others- Verify and approve Sales Orders.- Liaise with payroll company. - Liaise with company secretary to prepare board meeting resolutions and statutory filings.- Liaise with lawyer on legal issues and agreement matters.- Liaise with consultant on Transfer Pricing issues and to prepare documentation.- Operational management of credit management system and act as the trust insurance company negotiation contact.- Operational management of credit management system and act as the trust insurance company negotiation contact.- Verification of freight calculations and account processing.- Receipt and inspection of returned purchases, inventory control, and management of promotional materials.- Online approve payment - for SIRIM Label Program, e-permit, Customs Duties, etc.- Ensure the accuracy and completeness of accounting and related system reports in compliance with company policies, accounting standards, and statutory laws and regulations.