工作内容
Job Responsibilities• Lead, supervise, and motivate the Customer Service team to deliver excellent customer service and achieve departmental objectives.• Oversee daily customer service operations to ensure enquiries are handled promptly, professionally, and in accordance with company service standards.• Handle customer and distributor enquiries via phone, email, WhatsApp, and face-to-face.• Resolve escalated customer complaints efficiently and professionally while maintaining customer satisfaction.• Supervise, coach, and develop Customer Service Officers to enhance their product knowledge, communication skills, and service performance.• Plan and assign daily tasks, monitor workload, and ensure efficient team operations.• Develop, review, and continuously improve Standard Operating Procedures (SOPs), workflows, and customer service processes.• Coordinate closely with internal departments to ensure smooth order processing, member services, and issue resolution.• Support distributors and members by providing accurate information regarding products, company policies, promotions, membership, incentives, and order-related enquiries.• Maintain accurate customer records and ensure all customer information is handled confidentially.• Monitor customer feedback, identify recurring issues, and recommend practical solutions to improve service quality and operational efficiency.• Prepare daily, weekly, monthly, and annual operational reports, customer service performance reports, and customer feedback analysis.• Prepare professional customer communications, including official announcements, notices, FAQs, letters, and email responses.• Oversee customer service operations for Headquarters, Penang Branch, and Sarawak Branch to ensure consistent service standards and operational excellence across all locations.• Supervise and support the Customer Service teams at the Penang and Sarawak branches, ensuring smooth daily operations and effective communication.• Monitor daily branch operations, including closing procedures and daily sales/cash tally, ensuring all transactions are accurately recorded and reconciled.• Oversee and manage the Company's e-Invoice process, ensuring timely issuance, accuracy, and compliance with regulatory requirements.• Act as the primary liaison between Headquarters and branch Customer Service teams by communicating company policies, operational procedures, promotions, system updates, and important announcements to ensure timely implementation.• Follow up with the Penang and Sarawak branches to ensure all updates, instructions, and operational changes are properly communicated, understood, and executed.• Assist branch Customer Service teams in resolving escalated customer enquiries, complaints, and operational issues promptly and professionally.• Ensure compliance with company policies, internal procedures, and relevant regulations.• Support Management with departmental improvement initiatives and other ad hoc assignments.AI & Digital Productivity• Utilize AI tools (e.g., ChatGPT, Microsoft Copilot, or equivalent) to improve work efficiency and service quality.• Use AI to draft professional emails, customer replies, reports, meeting minutes, SOPs, and internal documentation.• Analyse customer enquiries and feedback using AI tools to identify service trends and recommend process improvements.• Review and verify all AI-generated content to ensure accuracy, professionalism, and compliance with company policies.• Promote the adoption of digital tools and AI solutions within the Customer Service team to enhance productivity and customer experience.