工作内容
■ PURPOSE OF POSITIONThis position responsible for managing Corporate Administration, Fleet / Vehicle Management, and HSE–ESG governance, ensuring a safe, compliant, efficient, and sustainable workplace environment that supports business operations and continuity.This role operates with end to end ownership of assigned domains, balancing operational execution, compliance, risk management, and continuous improvement.■ RESPONSIBILITIESCORPORATE ADMINISTRATION & GENERAL AFFAIRS1. Document, Contract & Compliance Administration • Act as document controller for corporate administrative records, ensuring proper filing, version control, and accessibility. • Manage contracts, licenses, permits, and insurance policies, including renewals, compliance tracking, and claims coordination. • Maintain and administer departmental asset registers (non IT) and conduct periodic asset verification.2. Facilities & Properties Management • Oversee facilities and properties management, including preventive maintenance, repairs, renovations, and vendor coordination. • Manage service providers for office maintenance, housekeeping, security, pest control, courier, office supplies, utilities, and telco services. • Ensure facilities comply with company standards, safety requirements, and regulatory obligations. • Support and coordinate office relocation, renovation, or refurbishment projects, including planning, execution, and post implementation stabilization.3. Office Services & Cost Control • Monitor and manage GA operational budgets, vendor contracts, and service costs. • Drive continuous improvement initiatives to enhance service quality, operational efficiency, and cost optimization. • Address employee feedback related to workplace services and facilities.VEHICLE / FLEET MANAGEMENT • Oversee end to end company vehicle management, including allocation, booking, utilization monitoring, and policy compliance. • Manage all vehicle compliance matters, including insurance, road tax, inspection, licensing, and regulatory renewals. • Coordinate vehicle maintenance, servicing, repairs, accident handling, claims, and disposal. • Monitor vehicle usage records, operating costs, summons, and claims to ensure cost efficiency and governance. • Maintain accurate and up to date fleet records and management reports. • Enforce and review Vehicle Usage Policy, recommending improvements where necessary. • Support or lead fleet management system implementation or revamp initiatives.HSE & ESG GOVERNANCE1. Health, Safety & Environment (HSE) • Develop, review, and implement HSE policies, SOPs, and guidelines in compliance with OSHA, BOMBA, DOE, and other applicable regulations. • Coordinate HSE compliance programs, including statutory training, workplace inspections, risk assessments, and internal audits. • Identify workplace hazards, conduct risk assessments, and track corrective and preventive actions. • Investigate incidents, accidents, and near misses; perform root cause analysis and monitor closure of action plans. • Maintain HSE documentation, statistics, and reports for management review and regulatory submission. • Coordinate Emergency Response Plans (ERP), crisis management procedures, and Business Continuity Planning (BCP) activities, including drills and simulations. • Act as secretariat or coordinator for HSE Committee meetings and management reviews.2. Environmental, Social & Governance (ESG) – Workplace Scope • Support ESG reporting related to workplace operations, facilities, safety, and environmental performance. • Drive and coordinate sustainability initiatives such as energy efficiency, waste management, paper reduction, and green office practices. • Track and consolidate ESG related data and KPIs under GA, facilities, fleet, and HSE scopes. • Support internal, external, or HQ ESG audits and assessments, ensuring documentation accuracy and timeliness.
福利制度
・Salary = RM8k~10k
・AL: <2Y 14 or 16D, 2~5Y 18D, >5Y 21D
・MC: <2Y 14D, 2~5Y 18D, >5Y 21D
・EPF Employer Contribution 15%
・Company Car provided
・Petrol Card (RM 1,000 / month)
・Flexi-Benefits Coverage - RM5k
(Including gym, yoga class, optical, dental, cycling, marathon, clinic visit and etc.)
・Parking Claim = RM 159/m
・Performance Bonus (based on company and individual performance, Year 2023 min 3 months)
・Company Activities:
- Company Trip or Travel Voucher (based on company performance)
- Annual Dinner (based on company performance)
- CNY Celebration (based on company performance)
- Ramadhan Celebration
- Christmas Celebration
・Other Awards upon company good performance
- Travel Voucher (3k)
- TNG Credit (2k)
- Shopee Voucher 2k
- Other Staff Awards
・Staff Discount = 10% from purchase price
・Spotter Program (Referral Fee = RM 1k)