13 Jobs - Career Change in Malaysia: The Best Job Listings for General affair Positions
HR and General Affairs (GA) ManagerID:58451
6,000 MYR ~ 10,000 MYRKlangJob Description
Job PurposeTo lead and manage the full spectrum of Human Resources and General Affairs functions across both office and factory environments, ensuring compliance, operational efficiency, and employee well-being. This role is pivotal in aligning HR strategies with business goals while maintaining a productive and harmonious workplace.ResponsibilitiesRecruitment & Hiring:- Manage job postings, resume screening, and interview coordination.- Oversee employment contracts and pre-employment medical checkups.- Ensure smooth onboarding procedures and documentation.Training & Development:- Organize employee orientation and training programs.- Coordinate HRCorp grant applications and maintain training records.Payroll & Tax Reporting:- Supervise payroll input and verification.- Ensure timely tax submissions (Form E & BE).- Monitor leave applications and balances.HR Policies & Appraisals:- Lead performance appraisal cycles and bonus distribution.- Conduct probation reviews and manage contract renewals.- Plan and implement salary increments.- Update and communicate HR policies.Employee Discipline:- Track attendance and manage disciplinary actions.- Conduct counselling sessions and issue formal warnings.Employee Welfare:- Monitor and verify employee's welfare affairsHR Administration:- Handle HR correspondence and staff movement tracking.- Manage ID setup, uniform distribution, and HR reporting (KPI, OT, absenteeism).- Arrange travel and accommodations for staff and visitors.- Manage procurement and outsourcing of office supplies and services.ISO / RBA Support:- Prepare and maintain HR documentation for ISO audits and compliance.- Prepare documentation and reports for RBA compliance and audits.General Affairs (GA)Foreign Worker Management:- Oversee permit and passport renewals, hostel agreements, and quota applications.- Coordinate medical checkups and CLQ documentation for foreign workers.Vendor/Facility Coordination:- Source and manage outsourcing companies and contracts.- Oversee health checks, pantry supplies, and cleaning services.- Handle vehicle renewals (road tax, APAD, insurance) and maintenance.- Manage company cars and ensure regular inspections and repairs.Government & Banking Liaison:- Submit and collect documents from government agencies.- Handle cheque deposits, withdrawals, and online purchases (vouchers, groceries).- Manage stamp duty, license renewals, and submissions to KWSP/Perkeso.
Benefit
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Regulatory Affairs & Administration ExecutiveID:58430
4,500 MYR ~ 6,500 MYRCheras (KL)Job Description
<Job Description>Regulatory Affairs (Primary Role)- Maintain GDPMD certification, Establishment License, and related QMS systems in compliance with Malaysian regulations.- Support internal and external audits, ensuring documentation and processes remain inspection ready.- Maintain product licenses within the MMM territory, in cooperation with HQ in Japan and local distributors in ASEAN countries.- Track license renewal timelines and ensure timely submissions.- Liaise with local distributors, regulatory authorities, and HQ to resolve compliance matters.- Prepare, submit, and manage product registration dossiers with local authorities.- Monitor regulatory changes and update internal processes accordingly.Administration & Operational Support (Secondary Role)- Assist in documentation and record management (meeting minutes, filing, contracts).- Support data entry and reporting (sales/customer lists, CRM/ERP in future).- Help manage samples, consumables, and office equipment.- Support business travel arrangements, event scheduling, and expense settlements.- Assist in HR/Finance tasks such as attendance tracking, expense verification, insurance administration, and vendor payments.
Benefit
<Benefits>
- Meal allowance: RM 100 / month,
- Transportation allowance: RM 200 / month
- Once a year bonus. (Based on company performance)
- Outpatient medical expenses: up to RM 2,000 per year.Accounting cum Admin ManagerID:58384
9,000 MYR ~ 15,000 MYRBukit Bintang/KLCCJob Description
We are seeking a proactive and self-driven manager or assistant manager candidate to oversee the company’s accounting, administrative functions.The role requires covering not only accounting tasks but also a wide range of general administrative responsibilities.This person should be able to propose new policies and rules and demonstrate the ability to independently initiate tasks by correctly understanding objectives, even in the absence of existing manuals or guidelines.- Establishing procedures with banks, equity partners and government offices, and developing rules necessary for office operations - Overseeing general accounting operations, including bookkeeping and expense management - Handling invoice processing, payment cycles, and reconciliations- Managing HR functions including employee relations, compliance and recruitment. - Acting as the primary communication channel with the Japan headquarters
Benefit
Salary:9,000RM~15,000RM
-EPF, SOCSO, EIS provided
-AL 10days/MC 14days
-Bonus : Depends on company and individual performance)
-Outstation claim[ Johor ] Technical Translator cum Engineering Officer (Japanese Speaker)ID:58360
4,000 MYR ~ 6,000 MYRSkudaiJob Description
■ COMPANY DESCRIPTIONSpecializes in high-precision manufacturing, producing core components that support global businesses.Its main products include watch cases and precision machined metal parts, as well as rotor magnets, printer shafts, and scanner shafts used in imaging and printing equipment.The company operates as both a supplier and exporter, serving mainly group companies worldwide, with a strong focus on reliability, accuracy, and mass-production of precision components.■ PRODUCT/SERVICE:Specializes in precision manufacturing, notably: - Watch cases and components - Machined metal parts - Rotor magnets - Printer and scanner shafts for Epson devices■ JOB OVERVIEWWe are looking for a skilled Technical Translator cum Engineering Officer with a background in Mechanical Engineering to join our Kakushin (Innovation) Division.The role involves translating technical documents, assisting with engineering tasks, and providing translation during meetings to ensure smooth communication between Japanese-speaking and English-speaking teams.Additionally, the position includes supporting engineering training and continuous improvement initiatives.The individual will also be responsible for analyzing manufacturing data, applying Industrial Engineering (IE) techniques to optimize production processes, and collaborating with cross-functional teams to implement strategies that enhance efficiency and reduce costs. The role also involves creating and maintaining technical documentation, translating engineering reports, and ensuring compliance with company standards.■ KEY RESPONSIBILITIES・Translation Services: - Translate technical documents, manuals, and engineering specifications from Japanese to English/Malay. - Review, check, and edit translated materials to maintain quality and consistency. - Assist in preparing reports, presentations, and other technical documents.・Translator During Meetings: - Act as the translator during meetings, facilitating communication between Japanese-speaking and English-speaking teams. - Accurately translate spoken communication in real-time, ensuring technical terminology is properly conveyed. - Provide verbal translation during engineering discussions, brainstorming sessions, and collaborative meetings.・Engineering Support - Support mechanical improvement and recommending solutions for continuous improvement in engineering processes. - Collaborate with engineers to analyze issues, propose solutions, and document technical findings for team discussions.・Compiling Manufacturing Data and Process Improvement: - Collect and compile manufacturing data and identifying potential areas for improvement. - Apply Industrial Engineering (IE) analysis to assess production processes and recommend process improvements. - Monitor and evaluate the effectiveness of implemented process improvements, ensuring ongoing optimization.・Technical and Mechanical Documentation: - Create, update, and maintain technical documentation and standard operating procedures (SOPs) for engineering processes and mechanical operations. - Ensure compliance with company standards in all translated documents and reports. - Translate and assist in drafting patents, technical reports, and engineering manuals as required.
Benefit
- Travelling allowance base on distance from RM 85 (10km) to RM 240 (>30km)
- Average 1.5 ~ 2 months bonus / year
- AL : 10 days ~ 21 days
- Medical checkup – 2 years 1 time for Executive to Manager class under specialist. Others 3 years 1 time normal check-up by panel clinic
- Insurance – H&S, Term life & PA (after one year service)Admin HR ExecutiveID:58358
3,500 MYR ~ 4,000 MYRShah AlamJob Description
- Handle general office administration, including office supplies, facility management, and vendor coordination.- Support HR functions such as recruitment, onboarding, and employee record management.- Manage payroll preparation, attendance, and leave administration.- Assist in drafting HR policies, guidelines, and employment contracts.- Coordinate training, staff activities, and performance appraisal processes.- Ensure compliance with local labor laws and company regulations.- Provide support to management in day-to-day administrative and HR matters.- Other ad-hoc duties assigned by management.
Benefit
- EPF, SOCSO, EIS provided
- Bonus (Around 1.5 months - depends on performance)
- Salary Increment after Probation (Around 150~200)
- Transportation allowance (Can Claim)
- Sharing company car for visiting
- AL : 12, MC: 12
- Flex Working time
Working on Saturday - 50%
OT: ×1.5/h (Sat×1.5, Sun×2, Public holidays×3)
*Their project is conducted during long holidays, so must attend work on holidays.
Can replace the day off during the weekday.
e.g.) project during Hari-raya (6 days)
⇒ attend 3 days and switch with another staff.Office Administration Leader (Accounting, Tax, HR) [ Japanese Speaker ]ID:58306
6,000 MYR ~ 12,000 MYRKota Damansara/Petaling JayaJob Description
・Oversee and manage all administrative operations of the Malaysia Branch・Handle accounting and finance matters, including budgeting, bookkeeping, monthly and yearly closing, and liaison with auditors and tax agents・Support the Japanese Managing Director in operational, administrative, and financial matters・Coordinate and liaise with headquarters in Japan, ensuring smooth communication and reporting・Prepare various reports and presentations using Microsoft Excel and PowerPoint, including financial summaries, operational updates, and performance analyses・Manage office policies, procedures, and compliance with local regulations・Handle vendor management, contracts, procurement processes, and cost control・Assist in HR-related matters, including recruitment, payroll coordination, and employee welfare
Benefit
・Total Salary = RM 6,000 ~ RM 12,000 (with all allowances included)
・AL: 1~2Y = 8d, 3~4Y = 12d, >5Y = 16d
・MC: 1~2Y = 14d, 3~4Y = 18d, >5Y = 22d
・Hardship Working Allowance (if you work at site >20 days/month): RM 500
・Car Fuel Allowance: RM 0.30 / km (for both commuting and business trip)
・Child Allowance: RM 100 / month (Maximum 2 children)
・Mobile Phone: Provided by company for business use
・Medical Fee (Max): RM 2,400 / year (covering 1 spouse and kids)
・Medical Checkup: 1 time / year
・Business Trip outside Klang Valley (within 100 km): RM 10 / day
・Domestic Business Trip (more than 100km): RM 20 / day
・Overseas Business Trip: RM 70 / day
・Bonus (Average 1 month payout / year)
・Welcome LunchCustomer Support ExecutiveID:58204
4,000 MYR ~ 5,500 MYRShah AlamJob Description
The key role of this position is to be responsible for administration support for the new Customer Support Center. Responsible to support the department to achieve overall goals and objectives. To manage daily operations of the department, monitor and analyze the progress of projects and jobs and advice management on the status.• Provide in-depth sales and business expansion with existing customers• Propose solutions to enhance customer operations or resolve operational issues• Build and maintain good business relationship with customers• Engage in contract negotiation and review of contractual agreement• Conduct market research, market analysis, and strategy development • Plan and execute sales plans in accordance with the Company sales target.• Meet potential existing and new customers to market and sell Company range of system / products.• Handle sales inquiries and assist in preparing quotations for customers with close follow up.• Prepare and issue sales documentation (Sales Order, DO, Performa Invoice etc) upon sales order received.• Monitor and follow-up on progress of orders and ensure timely delivery.• Support on logistics arrangement, if needed.• Maintain customer profiles and job files.• Follow-up on payments due from customers, if required.• ERP system updating of sales data• Perform periodic data monitoring and provide forecast on customer support division indices.• Analyze customer support division results and report to superior.• Collaborate and communicate effectively with sales, field support and inter-company personnel.• Discuss and negotiate with group company personnel.• Support to launch the new Customer Support Center by making rules, managing engineers' schedules and coordinating Customer Support meetings within group companies.
Benefit
Basic salary: ~RM3,500 - RM5,000
• Fixed Transport Allowance for this position: RM500
• Fixed Title Allowance depending on experience of candidate:
■EPF, SOCSO and EIS
■AL
Less than 2 years - 8 days
2 years – less than 5 years - 12 days
5 years and above - 16 days
Entitlement for employees with less than 1 year service will be pro-rated.
■MC
Less than 2 years - 14 days
2 years – less than 5 years - 18 days
5 years and above - 22 days
■Other Allowance
Full attendance allowance: RM50
■Over time allowance: Claimable【Japanese Speaker】 Interpreter and Administrative OfficerID:58053
4,500 MYR ~ 7,500 MYRMalaccaJob Description
• As a Interpreter cum Admin, main task is to translate and interpret instructions under Group Managing Director • Attending the meeting with HQ, monthly & daily meeting at the office & other locations• Also supporting of Production and Non Production dept coordinating with Japan Management Coordinator and within the group Management• To work closely with Management and following up instruction and new direction and reporting on task.• Translating and interpreting messages, reports etc given by the Group Managing Director and other Management• Attending the meeting with HQ, monthly & daily meeting at regular frequency and taking notes of follow ups etc and tanslating into memo for lower management follow up• Accompany with Group MD for the business trip if needed• Schedule arrangement of meetings and handling report compilation • To prepare power point or reports for meeting as per the need of the Group MD• Implementing and maintaining procedures/administrative system
Benefit
Salary: ~RM4.5K - RM7.5K
Annual Leave: Starts with 8 days
Medical Leave: 14 / 18 / 22 days
<Other benefits>
• Performance bonus - depends on company and individual performance
• Medical coverage
> Outpatient: RM300.00 annually (pro-rated basis)
• Personal insurance
• EPF contribution: Employers 12%
• SOCSO
• EISBusiness Unit Manager / Account ManagerID:57900
7,000 MYR ~ 10,000 MYRBayan LepasJob Description
• Monitor and grow company sales revenue by providing Management support to the commercial team.• Liaise with Costing Department to ensure we provide competitive quotes to win business.• Evaluate customer potential and make management decisions to secure customers.• Ensure the entire supply chain pipeline for customer orders is secure and stable.• Establish a commercial structure to support management's vision and business expansion.• Act as the escalation point for customer issues.• Participate in Management meetings for business strategy discussions, deploy strategies, and implement them accordingly.• Identify market opportunities and threats, acting to maximize opportunities and minimize threats.• Develop potential commercial team members into talented professionals.• Guide the team to achieve KPIs assigned by Management.• Monitor employee job satisfaction and motivate them as needed.• Conduct yearly performance appraisals for the commercial team.
Benefit
- Annual Leave
- Contractual 13th month Salary - Additional Bonus
- Transport allowance
- Dental allowance
- Outpatient Medical Consultation
- Specialist consultation
- Insurance coverage for H&S, PA, Term Life & travel (business purpose)
- Mobile AllowanceAdmin & SecretaryID:57614
4,000 MYR ~ 6,000 MYRMont KiaraJob Description
<Job Summary>We are looking for a dedicated and proactive Administrative Executive / Assistant to support our organization’s smooth operations. This pivotal role combines general administration, basic accounting, human resources activities, and executive support—especially for the Managing Director. The successful candidate will be detail-oriented, able to manage multiple tasks independently, and comfortable handling confidential information.■Key highlights of this role include:- Managing day-to-day office functions—from supplies to documentation- Handling bookkeeping tasks like invoices and expense tracking- Coordinating visa/work permit processes for expatriates- Providing high-quality support to management and external stakeholdersThis position is ideal for candidates with significant administrative experience who thrive in dynamic environments and can build efficient systems from the ground up.<Responsibilities>1. General Administration- Coordinate office relocations (logistics, packing, documentation)- Maintain office supplies—manage inventories and procurement- Organize and archive company documents and records- Respond to customer inquiries regarding imported products via phone/email2. Accounting Support- Process invoices and track receipts- Manage expense reimbursements and basic financial record-keeping- Maintain data entry into accounting systems/software- Collaborate with external accounting or company secretarial services as needed3. Executive Support- Act as the primary assistant to the Managing Director- Manage the MD’s receipts, schedules, and travel logistics- Provide ad-hoc support—prepare documents, presentations, and reports4. Miscellaneous & Ad-hoc Tasks- Offer administrative assistance across departments as needed- Maintain a clean, tidy, and well-organized office environment- Continuously seek ways to improve and implement new administrative processesIt would be ideal if the candidate could take on these five tasks plus additional HR-related tasks.6. Human Resources & Compliance- Administer payroll and attendance records- Assist in visa and work permit applications and renewals for expatriate staff- Liaise with external HR service providers for compliance and best practices- Coordinate statutory filings and corporate documentation with company secretary
Benefit
- Salary Package : RM 4,000 - RM 6,000
*Depending on the candidate experience and skills
- The company pays 50% of medical costs up to a maximum of RM 500 per year.
- Paid Leave Entitlement
・Less than 2 years：8 working days per annum
・2 years - below 5 years：12 working days per annum
・5 years and above：16 working days per annum
- Medical Leave Entitlement
・Less than 2 years：14 working days per annum
・2 years - below 5 years：18 working days per annum
・5 years and above：22 working days per annum
- Hospitalization
・Where hospitalization is required : maximum of 60 days (Includin already taken medicak leave) in the aggregate in each calendar year inclusive of non-hospitalization medical leave, regardless of length of service.
- Medical expenses to the following will not be paid.
※Dental clinic (Oral cleaning) ※Otolaryngology
※Plastic Surgery
※Formation Surgery
