21 Jobs: Job Vacancies for General affair Positions
【Japanese Speaker】 Interpreter cum AdminID:59658
4,000 MYR ~ 8,000 MYRKota Damansara/Petaling JayaJob Description
Interpretation and Translation Tasks (Primary Role)-Providing interpretation for the Management Director and Directors.-Interpretation and translation between Japanese and English.-Translate documents and correspondence from Japanese to English and vice versa.￣￣￣￣￣￣￣￣￣￣￣￣￣￣￣-General Affairs & Admin Support-Domestic Travel: Accompanying Directors on business trips within Malaysia (Approx. 3 times/year, up to 3 days and 2 nights).
Benefit
BASIC: RM4,000-RM7,200
Breakdown
-Transport Allowance : RM400
-Gasoline Allowance : RM300
‐Phone Allowance : RM100
-Bonus : Performance change (December/once a year) Average 1 month
‐MC : 14days
-AL : 16days
-Medical InsuranceHR and General Affairs (GA) ManagerID:59359
7,000 MYR ~ 10,000 MYRKlangJob Description
Job PurposeTo lead and manage the full spectrum of Human Resources and General Affairs functions across both office and factory environments, ensuring compliance, operational efficiency, and employee well-being. This role is pivotal in aligning HR strategies with business goals while maintaining a productive and harmonious workplace.ResponsibilitiesRecruitment & Hiring:- Manage job postings, resume screening, and interview coordination.- Oversee employment contracts and pre-employment medical checkups.- Ensure smooth onboarding procedures and documentation.Training & Development:- Organize employee orientation and training programs.- Coordinate HRCorp grant applications and maintain training records.Payroll & Tax Reporting:- Supervise payroll input and verification.- Ensure timely tax submissions (Form E & BE).- Monitor leave applications and balances.HR Policies & Appraisals:- Lead performance appraisal cycles and bonus distribution.- Conduct probation reviews and manage contract renewals.- Plan and implement salary increments.- Update and communicate HR policies.Employee Discipline:- Track attendance and manage disciplinary actions.- Conduct counselling sessions and issue formal warnings.Employee Welfare:- Monitor and verify employee's welfare affairsHR Administration:- Handle HR correspondence and staff movement tracking.- Manage ID setup, uniform distribution, and HR reporting (KPI, OT, absenteeism).- Arrange travel and accommodations for staff and visitors.- Manage procurement and outsourcing of office supplies and services.ISO / RBA Support:- Prepare and maintain HR documentation for ISO audits and compliance.- Prepare documentation and reports for RBA compliance and audits.General Affairs (GA)Foreign Worker Management:- Oversee permit and passport renewals, hostel agreements, and quota applications.- Coordinate medical checkups and CLQ documentation for foreign workers.Vendor/Facility Coordination:- Source and manage outsourcing companies and contracts.- Oversee health checks, pantry supplies, and cleaning services.- Handle vehicle renewals (road tax, APAD, insurance) and maintenance.- Manage company cars and ensure regular inspections and repairs.Government & Banking Liaison:- Submit and collect documents from government agencies.- Handle cheque deposits, withdrawals, and online purchases (vouchers, groceries).- Manage stamp duty, license renewals, and submissions to KWSP/Perkeso.
Benefit
- Attendance allowance: RM100
- Handphone Claim : RM200 max per month
- Benefits (Bonuses / Allowances) – 2 months’ contractual bonus, lunch provide in canteen but limited choice, GHS & GPA, Medical Expenses entitlement RM1200 per annum, Birthday Gift RM100 cash.
- Annual leave days – 10 days (below 2 yrs), 12 days (2 years/more), 13 days (3 years/more), 14 days (4 years/more), 16 days (5 years/more)
- Group Insurance Coverage : GHS & GPA
- Safety Award : Long Service and Safety Award【Penang】Accountant and General affairsID:59601
3,500 MYR ~ 5,000 MYRBayan LepasJob Description
We are seeking a reliable and detail-oriented Administrative & Accounting Assistant to support daily accounting, payroll processing, and general office administration. The role requires strong organizational skills and the ability to manage multiple administrative and financial tasks efficiently.Key Responsibilities-Perform daily accounting data entry and maintain accurate records in the accounting system-Manage full payroll processing including salary calculation, PCB monthly deduction & e-filing, SOCSO, EIS, and HRDF submissions-Provide general administrative support and handle ad-hoc tasks assigned directly by management-Maintain and organize filing systems, including both physical and digital documentation-Ensure proper documentation and record-keeping for financial and administrative processes-Assist in maintaining smooth daily office operations and supporting internal coordination
Benefit
RM 3,500-5,000
All-in included in basic salary
AL:12days/year(first year)
ML:14days/year
Bonus:1-2month(depends on company performance)
-Transportation allowance MYR200/month
-Japanese proficiency allowance up to MYR1,000
-Medical expenses: MYR 500/yearFuruno Electric (Malaysia) Sdn. Bhd.ID:59591
3,500 MYR ~ 5,000 MYRShah AlamJob Description
JOB SUMMARYTo carry out VDR/SVDR annual performance tests and statutory safety radio survey on board ships.DUTIES/RESPONSIBILITIES/ACCOUNTABILITIESCompliance and Survey• Perform VDR/SVDR Annual Performance Tests (APT) onboard vessels.• Conduct Statutory Safety Radio Surveys (GMDSS) in accordance with IMO and Class requirements.• Identify survey scope and monitor daily statutory survey activities.• Record non-conformities of equipment in survey reports.• Prepare and submit survey reports to relevant classification authorities.• Maintain and update survey checklists issued by classification bodies.• Ensure validity of approval certificates issued by classification societies.• Monitor updates to international conventions and IMO regulations.Technical Service• Carry out servicing, installation, troubleshooting, and commissioning of Navigation and Communication equipment.• Attend customer enquiries related to statutory survey matters.• Perform other ad-hoc duties as assigned by the superior.
Benefit
AL : 14 days
MC: 14 days
Phone allowance RM 100
Insurance and medical benefits
Performance bonus and salary incrementR&D Assistant (BOM Specialist) (JB)ID:59590
3,000 MYR ~ 5,000 MYRJohor BahruJob Description
Job PurposeResponsible for proper documentation and filing of various project documents such as BOM lists, change orders, and drawings, including distribution and organization of related materials.Key Responsibilities1. Material Number Creation- Upon receiving project initiation – Finance Manager creates project number – System creates project master finished product material number (classified by equipment).- Upon receiving project station details (provided by project leader) – System creates new project station finished product material numbers, as well as mechanical semi-finished product material numbers and electrical semi-finished product material numbers for each station.- Create material numbers required by departments such as warehouse, procurement, sales, PMC, etc.- Modify material numbers with incorrect material, brand, model, unit, etc., as reported by relevant departments.- Export weekly material number lists from ERP and email to relevant personnel.2. Project BOM List Management- Upon receiving BOM list from engineer, check for new materials – create new material numbers, verify if filled material numbers match the system.- Check if drawing numbers and quantities match BOM, confirm drawing numbers are standardized and consistent with corresponding stations.- After creating new material numbers, import BOM into ERP system and check if it matches the electronic file from the engineer.- Stamp paper BOM and drawings and issue to PMC (electronic file), and email to relevant personnel in each department.- Store electronic files of BOM and drawings in the public drive.3. Project ECN Management- Upon receiving ECN from engineer, check for new materials – create new material numbers.- Check if drawing numbers, version numbers, and quantities match ECN.- Enter ECN into system, print and give to engineer for relevant responsible person to sign, then stamp and issue to PMC, and email to relevant personnel in each department.- If there are the same drawing numbers, directly replace the old version with the new version.- Export system ECN and store electronic files of drawings in the public drive.4. Other Duties- Complete other tasks assigned by the direct supervisor.- Provide cross-departmental support when required.5. Authority- Controlled issuance of documents- Project documentation collection
Benefit
- Phone allowance
- OT allowance
- Optical / Dental = RM300
- Medical = RM500
- Annual Leave 10 days onwards
- Compassionate Leave
- Marriage Leave
- Travel AllowanceQA/QM Associate (1 Year Contract, Renewable)ID:59554
3,800 MYR ~ 4,500 MYRKota Damansara/Petaling JayaJob Description
Quality Assurance / Quality Management• Draft, review, and revise local SOPs, work instructions, and manuals for QA/QM activities in accordance with global SOPs and local regulations.• Maintain quality records in compliance with local/global SOPs, Good Distribution Practice (GDP), and other relevant guidelines.• Maintain oversight of the Document Management System (DMS), ensuring proper version control and document archival.Training & Quality Culture• Perform the role of Training Administrator, ensuring the training system remains compliant, up to date, and aligned with regulatory and global QA requirements.• Manage trainings via the e learning management system.• Conduct GDP refresher trainings and onboarding sessions for internal teams.Quality System Management• Initiate, assess, coordinate, and close change controls.• Manage deviations, product complaints, and returned goods, ensuring timely investigation, communication, and closure.• Track and manage Corrective & Preventive Actions (CAPA) to ensure timely and effective implementation.• Coordinate Product Quality Reviews (PQR) and collaborate with regional/global teams for data consolidation.• Lead the annual management review on quality objectives.Regulatory & Compliance• Support local GDP inspections by health authorities and conduct internal GDP self inspections to ensure compliance with regulatory and quality system requirements.• Ensure quality compliance for product imports, redressing activities, and release to local markets.• Manage mock recall exercises to ensure readiness and compliance.Vendor / Outsourced Activities Management• Manage outsourced activities to ensure vendors meet local and global quality standards.• Participate in qualification and periodic requalification of vendors.• Track vendor performance metrics and follow up on quality issues or improvement actions.• Support preparation and execution of vendor audits and ensure timely closure of audit findings.Cross Functional & Regional Collaboration• Collaborate with cross functional teams (Supply Chain, Commercial, Regulatory, etc.) to ensure quality compliance in distribution and operational activities.• Support regional/global quality initiatives and system implementation.
Benefit
- Annual Leave – 14 days
- Medical Leave – 14 days
- Medical expenses – RM1,000/year
- Dental / Optical – RM400/year
- Group HospitalizationOffice Administration Leader (Accounting, Tax, HR) [ Japanese Speaker ]ID:59411
6,000 MYR ~ 12,000 MYRKota Damansara/Petaling JayaJob Description
・Oversee and manage all administrative operations of the Malaysia Branch・Handle accounting and finance matters, including budgeting, bookkeeping, monthly and yearly closing, and liaison with auditors and tax agents・Support the Japanese Managing Director in operational, administrative, and financial matters・Coordinate and liaise with headquarters in Japan, ensuring smooth communication and reporting・Prepare various reports and presentations using Microsoft Excel and PowerPoint, including financial summaries, operational updates, and performance analyses・Manage office policies, procedures, and compliance with local regulations・Handle vendor management, contracts, procurement processes, and cost control・Assist in HR-related matters, including recruitment, payroll coordination, and employee welfare
Benefit
・Total Salary = RM 6,000 ~ RM 12,000 (with all allowances included)
・AL: 1~2Y = 8d, 3~4Y = 12d, >5Y = 16d
・MC: 1~2Y = 14d, 3~4Y = 18d, >5Y = 22d
・Hardship Working Allowance (if you work at site >20 days/month): RM 500
・Car Fuel Allowance: RM 0.30 / km (for both commuting and business trip)
・Child Allowance: RM 100 / month (Maximum 2 children)
・Mobile Phone: Provided by company for business use
・Medical Fee (Max): RM 2,400 / year (covering 1 spouse and kids)
・Medical Checkup: 1 time / year
・Business Trip outside Klang Valley (within 100 km): RM 10 / day
・Domestic Business Trip (more than 100km): RM 20 / day
・Overseas Business Trip: RM 70 / day
・Bonus (Average 1 month payout / year)
・Welcome LunchPersonal Assistant to Group CFOID:59027
8,000 MYR ~ 9,000 MYRKota Damansara/Petaling JayaJob Description
< Job Summary >Serving as the primary liaison for the Group CFO with both internal and external stakeholder, handle the management of the Group CFO's diary, including scheduling meetings and appointments. Responsible for developing efficient documentation and filing systems.This role involves providing high-level confidential support to the Group CFO through comprehensive secretarial and administrative services. To Ensure that planning and administrative systems are effectively implemented and maintained. This position reports directly to the Group CFO.< Key Responsibilities >• Schedule and manage the Group CFO's calendar, proactively arranging important meetings with internal and external individuals, and maintaining an organized office environment.• Plan and manage complex travel and accommodation arrangements for Group CFO & Senior Management.• Track submission deadlines for HOD reports and follow up with respective HODs to ensure timely submissions.• Proofread, answer, and compose routine correspondence, both handwritten and electronic, prepare selective summaries, and manage follow-up actions for the Group CFO.• Support and coordinate Board/EXCO and other meetings organized by the Group CFO's office, including teleconference arrangements and minute-taking as required.• Coordinate, plan, and organize meetings ranging from small to large scale.• Perform general clerical duties including transcribing dictation, scanning, copying, faxing, filing, and data entry. Collect and open mail, and forward correspondence to the appropriate HOD/staff for action.• Manage, follow up, renew, and safeguard documents and agreements in both hardcopy and digital formats.• Undertake special assignments and projects on a wide variety of issues as requested by the Group CFO.• Contribute to the excellent reputation of the Group CFO's office through professional, friendly, and respectful interactions both internally and externally.• Perform other duties as required and/or assigned.
Benefit
・Basic Salary = RM 8,000 ~ RM 9,000
・AL = <5Y 14d, >5Y 18d
・MC = <2Y 14d, 2~5Y 18d, >5Y 22d
・Group PA, H&S, Term Life Insurance coverage
・Outpatient Medical – RM700/Year
・Car Park provided
・Bonus based on performance
・Group Annual Dinner (join Penang group)General Affairs cum Administration Executive (Japanese Speaker)ID:59001
3,000 MYR ~ 7,000 MYROther Selangor DistrictJob Description
■ COMPANY DESCRIPTIONWe are a Malaysian-incorporated manufacturing company specializing in electronic components, particularly lead terminals for aluminum electrolytic capacitors, which are essential components used in a wide range of electronic devices.The company operates as a subsidiary of a well-established Japanese electronics group.Currently, we are seeking a Japanese-speaking professional to support the General Affairs and Administration function, as well as to serve as a support role to Japanese expatriate and in-coming Japanese visitors.■ JOB RESPONSIBILITIES・General Affairs & Administration Support - Provide comprehensive general affairs and administrative support to ensure smooth daily office operations. - Assist the HR & Administration Manager in handling administrative matters, documentation, and internal coordination. - Manage office supplies, facilities-related matters, vendors, and service providers. - Coordinate meeting arrangements, meeting rooms, and internal events. - Handle general correspondence, filing, record-keeping, and document control in accordance with company procedures.・Japan HQ Communication & Coordination - Act as a communication bridge between Malaysia operations and Japan HQ. - Support Japanese–English communication through email correspondence, meeting coordination, and basic interpretation/translation when required. - Assist in preparing bilingual documents, reports, and presentation materials for submission to Japan HQ. - Coordinate and follow up on requests, instructions, and information exchange from Japan HQ.・Japanese Expatriate & Visitor Support - Support arrangements for Japanese expatriates and visitors during business trips to Malaysia, including: - Travel, accommodation, transportation, and meeting schedules - Office access, facilities usage, and local support - Assist in coordinating visa-related documentation, invitation letters, and administrative requirements (under guidance of HR/Admin Manager). - Provide general support to ensure smooth onboarding and business visits for Japanese expatriates.・HR & Administrative Assistance - Support HR-related administrative tasks such as onboarding documentation, employee records, and internal announcements. - Assist in coordinating training sessions, internal meetings, and company activities. - Support payroll, leave administration, and HR reporting where required (administrative support only). - Assist in handling internal inquiries related to HR and administrative matters.
Benefit
・Salary Package : RM 3,000 - RM 7,000
(includes Transportation Allowance & Responsibility Allowance)
・Responsibility Allowance (Executive RM120 - 150, Asst Mgr/Mgr RM200 - 300)
・AL: 14 days (increase up to 21 days)
・MC: 14 days (increase up to 22 days)
・Bonus : depends on the company performance (average 1-3 months)
・Medical Claim: RM40 per visit
・Insurance Coverage: Socso/Group Personal Accident
・Company Activities: Annual Dinner EventProcurement OfficerID:59443
3,000 MYR ~ 4,000 MYRShah AlamJob Description
• Purchase Order Management: Manage the full PO lifecycle by ensuring requisitions are approved, issuing orders to suppliers, and monitoring their status.• Supplier & Delivery Coordination: Follow up with vendors to ensure on-time delivery of materials and services while communicating any delays or issues to internal departments.• Strategic Sourcing & Cost Control: Source new suppliers for non-stock items and analyze revised quotations from existing vendors to perform cost comparisons and identify price changes.• Stakeholder Communication: Act as a key liaison between the Planning and Shipping departments to fulfill material requirements and maintain clear expectations with external suppliers.• Sub-Contractor & Records Oversight: Maintain and reconcile subcontractor records, tallying returned goods against internal data to finalize and close out purchase orders.• Operational Support: Coordinate ISO data, shipping data, manage renewal forms (A2) of LMW, and monitor all inventory levels.• Ad-hoc: Perform other administrative and ad-hoc tasks as assigned by the Management.
Benefit
Salary Package : RM3,500 - RM4,00
Leaves:
- AL: 14 days (4 days increased every 2 years and maximum 20 days)
- SL: 14 / 18 / 22 days
EPF, SOCSO, EIS entitlement
Others:
• Meal coupon (monthly)
• Executive position allowance
• Insurance: GHS, GPA
• Outpatient medical (pay and claim basis)
• Free parking
• Yearly performance bonus
• Salary adjustment after probation (based on individual performance)
