18 Jobs: Job Vacancies for General affair Positions
General Affairs cum Administration Executive (Japanese Speaker)ID:59951
4,000 MYR ~ 5,000 MYROther Selangor DistrictJob Description
■ COMPANY DESCRIPTIONWe are a Malaysian-incorporated manufacturing company specializing in electronic components, particularly lead terminals for aluminum electrolytic capacitors, which are essential components used in a wide range of electronic devices.The company operates as a subsidiary of a well-established Japanese electronics group.Currently, we are seeking a Japanese-speaking professional to support the General Affairs and Administration function, as well as to serve as a support role to Japanese expatriate and in-coming Japanese visitors.■ JOB RESPONSIBILITIES・General Affairs & Administration Support - Provide comprehensive general affairs and administrative support to ensure smooth daily office operations. - Assist the HR & Administration Manager in handling administrative matters, documentation, and internal coordination. - Manage office supplies, facilities-related matters, vendors, and service providers. - Coordinate meeting arrangements, meeting rooms, and internal events. - Handle general correspondence, filing, record-keeping, and document control in accordance with company procedures.・Japan HQ Communication & Coordination - Act as a communication bridge between Malaysia operations and Japan HQ. - Support Japanese–English communication through email correspondence, meeting coordination, and basic interpretation/translation when required. - Assist in preparing bilingual documents, reports, and presentation materials for submission to Japan HQ. - Coordinate and follow up on requests, instructions, and information exchange from Japan HQ.・Japanese Expatriate & Visitor Support - Support arrangements for Japanese expatriates and visitors during business trips to Malaysia, including: - Travel, accommodation, transportation, and meeting schedules - Office access, facilities usage, and local support - Assist in coordinating visa-related documentation, invitation letters, and administrative requirements (under guidance of HR/Admin Manager). - Provide general support to ensure smooth onboarding and business visits for Japanese expatriates.・HR & Administrative Assistance - Support HR-related administrative tasks such as onboarding documentation, employee records, and internal announcements. - Assist in coordinating training sessions, internal meetings, and company activities. - Support payroll, leave administration, and HR reporting where required (administrative support only). - Assist in handling internal inquiries related to HR and administrative matters.
Benefit
・Salary Package : RM 4,000 - RM 5,000
(includes Transportation Allowance & Responsibility Allowance)
・Responsibility Allowance (Executive RM120 - 150, Asst Mgr/Mgr RM200 - 300)
・AL: 14 days (increase up to 21 days)
・MC: 14 days (increase up to 22 days)
・Bonus : depends on the company performance (average 1-3 months)
・Medical Claim: RM40 per visit
・Insurance Coverage: Socso/Group Personal Accident
・Company Activities: Annual Dinner EventGeneral Affairs cum Administration Junior Executive (Japanese Speaker - Fresh Graduate)ID:59950
3,000 MYR ~ 4,000 MYROther Selangor DistrictJob Description
■ COMPANY DESCRIPTIONWe are a Malaysian-incorporated manufacturing company specializing in electronic components, particularly lead terminals for aluminum electrolytic capacitors, which are essential components used in a wide range of electronic devices.The company operates as a subsidiary of a well-established Japanese electronics group.Currently, we are seeking a Japanese-speaking professional to support the General Affairs and Administration function, as well as to serve as a support role to Japanese expatriate and in-coming Japanese visitors.■ JOB RESPONSIBILITIES・General Affairs & Administration Support - Provide comprehensive general affairs and administrative support to ensure smooth daily office operations. - Assist the HR & Administration Manager in handling administrative matters, documentation, and internal coordination. - Manage office supplies, facilities-related matters, vendors, and service providers. - Coordinate meeting arrangements, meeting rooms, and internal events. - Handle general correspondence, filing, record-keeping, and document control in accordance with company procedures.・Japan HQ Communication & Coordination - Act as a communication bridge between Malaysia operations and Japan HQ. - Support Japanese–English communication through email correspondence, meeting coordination, and basic interpretation/translation when required. - Assist in preparing bilingual documents, reports, and presentation materials for submission to Japan HQ. - Coordinate and follow up on requests, instructions, and information exchange from Japan HQ.・Japanese Expatriate & Visitor Support - Support arrangements for Japanese expatriates and visitors during business trips to Malaysia, including: - Travel, accommodation, transportation, and meeting schedules - Office access, facilities usage, and local support - Assist in coordinating visa-related documentation, invitation letters, and administrative requirements (under guidance of HR/Admin Manager). - Provide general support to ensure smooth onboarding and business visits for Japanese expatriates.・HR & Administrative Assistance - Support HR-related administrative tasks such as onboarding documentation, employee records, and internal announcements. - Assist in coordinating training sessions, internal meetings, and company activities. - Support payroll, leave administration, and HR reporting where required (administrative support only). - Assist in handling internal inquiries related to HR and administrative matters.
Benefit
・Salary Package : RM 3,000 - RM 4,000
(includes Transportation Allowance & Responsibility Allowance)
・Responsibility Allowance (Executive RM120 - 150, Asst Mgr/Mgr RM200 - 300)
・AL: 14 days (increase up to 21 days)
・MC: 14 days (increase up to 22 days)
・Bonus : depends on the company performance (average 1-3 months)
・Medical Claim: RM40 per visit
・Insurance Coverage: Socso/Group Personal Accident
・Company Activities: Annual Dinner EventAccounting & Finance Assistant Manager (Engineering Project & Operation)ID:59816
6,000 MYR ~ 9,000 MYRKota Damansara/Petaling JayaJob Description
・Oversee full-spectrum accounting and finance matters, including budgeting, bookkeeping, and timely monthly/yearly closing.・Lead Project-based Accounting functions, ensuring accurate tracking of costs, commitments, and profitability for individual projects.・Manage the end-to-end billing cycle, including the preparation and verification of Progressive Claims and the processing of Progressive Payments to sub-contractors/vendors.・Ensure revenue recognition is in strict compliance with MFRS 15 (Revenue from Contracts with Customers).・Manage Retention Sums (both receivable and payable), ensuring they are tracked accurately and released according to contract terms.・Liaise with external auditors and tax agents to ensure statutory compliance.・Monitor project timelines and financial implications during the Defect Liability Period (DLP), ensuring sufficient provisions are maintained.・Administer the issuance, renewal, and cancellation of Performance Bonds and Bank Guarantees (BG) to meet contractual obligations.・Handle vendor management, contract reviews, procurement processes, and rigorous cost control to protect project margins.・Support the Managing Director in operational, administrative, and financial decision-making.・Prepare high-level reports and presentations using Excel and PowerPoint, including financial summaries, project variance analyses, and operational performance updates.・Support all administrative operations to ensure office efficiency.・Assist in HR-related matters, including recruitment support, payroll coordination, and employee welfare initiatives.
Benefit
・Total Salary = RM 6,000 ~ RM 10,000 (with all allowances included)
・AL: 1~2Y = 8d, 3~4Y = 12d, >5Y = 16d
・MC: 1~2Y = 14d, 3~4Y = 18d, >5Y = 22d
・Hardship Working Allowance (if you work at site >20 days/month): RM 500
・Car Fuel Allowance: RM 0.30 / km (for both commuting and business trip)
・Child Allowance: RM 100 / month (Maximum 2 children)
・Mobile Phone: Provided by company for business use
・Medical Fee (Max): RM 2,400 / year (covering 1 spouse and kids)
・Medical Checkup: 1 time / year
・Business Trip outside Klang Valley (within 100 km): RM 10 / day
・Domestic Business Trip (more than 100km): RM 20 / day
・Overseas Business Trip: RM 70 / day
・Bonus (Average 1 month payout / year)
・Welcome LunchFinance & Accounting Manager (Engineering Project & Operation)ID:59794
8,000 MYR ~ 12,000 MYRKota Damansara/Petaling JayaJob Description
・Oversee full-spectrum accounting and finance matters, including budgeting, bookkeeping, and timely monthly/yearly closing.・Lead Project-based Accounting functions, ensuring accurate tracking of costs, commitments, and profitability for individual projects.・Manage the end-to-end billing cycle, including the preparation and verification of Progressive Claims and the processing of Progressive Payments to sub-contractors/vendors.・Ensure revenue recognition is in strict compliance with MFRS 15 (Revenue from Contracts with Customers).・Manage Retention Sums (both receivable and payable), ensuring they are tracked accurately and released according to contract terms.・Liaise with external auditors and tax agents to ensure statutory compliance.・Monitor project timelines and financial implications during the Defect Liability Period (DLP), ensuring sufficient provisions are maintained.・Administer the issuance, renewal, and cancellation of Performance Bonds and Bank Guarantees (BG) to meet contractual obligations.・Handle vendor management, contract reviews, procurement processes, and rigorous cost control to protect project margins.・Support the Managing Director in operational, administrative, and financial decision-making.・Prepare high-level reports and presentations using Excel and PowerPoint, including financial summaries, project variance analyses, and operational performance updates.・Support all administrative operations to ensure office efficiency.・Assist in HR-related matters, including recruitment support, payroll coordination, and employee welfare initiatives.
Benefit
・Total Salary = RM 8,000 ~ RM 12,000 (with all allowances included)
・AL: 1~2Y = 8d, 3~4Y = 12d, >5Y = 16d
・MC: 1~2Y = 14d, 3~4Y = 18d, >5Y = 22d
・Hardship Working Allowance (if you work at site >20 days/month): RM 500
・Car Fuel Allowance: RM 0.30 / km (for both commuting and business trip)
・Child Allowance: RM 100 / month (Maximum 2 children)
・Mobile Phone: Provided by company for business use
・Medical Fee (Max): RM 2,400 / year (covering 1 spouse and kids)
・Medical Checkup: 1 time / year
・Business Trip outside Klang Valley (within 100 km): RM 10 / day
・Domestic Business Trip (more than 100km): RM 20 / day
・Overseas Business Trip: RM 70 / day
・Bonus (Average 1 month payout / year)
・Welcome LunchBOM Specialist (JB)ID:60662
4,000 MYR ~ 5,000 MYRJohor BahruJob Description
Job PurposeResponsible for proper documentation and filing of various project documents such as BOM lists, change orders, and drawings, including distribution and organization of related materials.Key Responsibilities1. Material Number Creation- Upon receiving project initiation – Finance Manager creates project number – System creates project master finished product material number (classified by equipment).- Upon receiving project station details (provided by project leader) – System creates new project station finished product material numbers, as well as mechanical semi-finished product material numbers and electrical semi-finished product material numbers for each station.- Create material numbers required by departments such as warehouse, procurement, sales, PMC, etc.- Modify material numbers with incorrect material, brand, model, unit, etc., as reported by relevant departments.- Export weekly material number lists from ERP and email to relevant personnel.2. Project BOM List Management- Upon receiving BOM list from engineer, check for new materials – create new material numbers, verify if filled material numbers match the system.- Check if drawing numbers and quantities match BOM, confirm drawing numbers are standardized and consistent with corresponding stations.- After creating new material numbers, import BOM into ERP system and check if it matches the electronic file from the engineer.- Stamp paper BOM and drawings and issue to PMC (electronic file), and email to relevant personnel in each department.- Store electronic files of BOM and drawings in the public drive.3. Project ECN Management- Upon receiving ECN from engineer, check for new materials – create new material numbers.- Check if drawing numbers, version numbers, and quantities match ECN.- Enter ECN into system, print and give to engineer for relevant responsible person to sign, then stamp and issue to PMC, and email to relevant personnel in each department.- If there are the same drawing numbers, directly replace the old version with the new version.- Export system ECN and store electronic files of drawings in the public drive.4. Other Duties- Complete other tasks assigned by the direct supervisor.- Provide cross-departmental support when required.5. Authority- Controlled issuance of documents- Project documentation collection
Benefit
- Annual Leave starting from 10 days
- Phone allowance
- OT allowance
- Optical / Dental = RM300
- Medical = RM500
- Compassionate Leave
- Marriage Leave
- Travel AllowancePA Cum Marketing Manager / Assistant ManagerID:60586
6,000 MYR ~ 10,000 MYRBukit Bintang/KLCCJob Description
＜Summary＞Provide comprehensive PA and administrative support to the Managing Director while overseeing office operations. Support marketing and business development by preparing proposals, presentations, and client-related materials.＜Key Responsibilities＞1. Personal Assistant & Administration (Primary Responsibilities)・Provide comprehensive administrative and personal assistant support to the Managing Director.・Manage schedules, appointments, travel arrangements, and meeting coordination.・Prepare reports, presentations, and business documents.・Oversee daily office administration and ensure smooth office operations.・Act as the key point of contact and support office management when the Managing Director is away.・Handle general administrative and back-office functions as assigned.2. Marketing & Business Development Support・Prepare marketing materials, proposals, and presentation decks for clients.・Support marketing initiatives and promotional activities.・Provide administrative support to the Business Development team.・Assist in the preparation of client presentations and tender documents.Note: Direct sales activities account for less than 20% of the role.
Benefit
■Benefits & Allowance
- EPF, SOCSO, EIS
- AL
- MCBusiness Development Executive (Infrastructure, Engineering & Strategic Solutions)ID:60527
5,000 MYR ~ 7,000 MYRBandar Sunway/PuchongJob Description
We are looking for a highly driven Business Development Executive with a strong commercial mindset to drive business growth, develop strategic partnerships, and expand opportunities across government agencies, GLCs, concessionaires, and private sector clients.The successful candidate does not necessarily need road construction experience but must have proven B2B business development experience in technical or engineering-related industries.Key Responsibilities- Identify and secure new business opportunities.- Build long-term relationships with clients and strategic partners.- Develop and execute business development strategies.- Prepare proposals, quotations and presentations.- Coordinate tender submissions.- Conduct market intelligence and competitor analysis.- Support commercial negotiations and contract discussions.- Work closely with technical and operations teams to ensure successful project delivery.- Represent the company during client meetings, exhibitions and networking events.
Benefit
- Annual Leave
- Medical Leave
- Mileage Claim
- Performance Bonus
- Medical Card
- Medical Insurance【Japanese Speaker】Admin/General AffairID:60055
5,000 MYR ~ 7,000 MYRBukit Bintang/KLCCJob Description
- General Administration & Secretarial Duties: Provide interpretation and operational support for the Japanese Managing Director (MD).- Inter-departmental Support: Assist the IT development, Recruitment, and Finance/Accounting departments.- Office Management: Manage and order office supplies/consumables, and handle phone and email inquiries.- Document Management: Maintain and file contracts and internal documents; assist in creating and updating company policies and manuals.- Ad-hoc Duties: Provide support for any other tasks as required.
Benefit
・Salary：RM5,000～RM7,000
・Working Hours：9：00-17：00
・AL :14 days
・MC:14 days
・Medical Allowance
・Phone: Provide
・Bonus: 1 months
・Perfect Attendance Bonus【Japanese Speaker】Project CoordinatorID:60275
3,500 MYR ~ 4,000 MYRPutrajaya/CyberjayaJob Description
- Interpretation & Bridge SupportProvide high-quality interpretation support (Japanese ↔ Malay/English) during meetings and company visits to ensure seamless collaboration between Japanese and Malaysian counterparts.- Stakeholder Management & CommunicationAct as the primary point of contact to facilitate smooth communication with external stakeholders, including local universities and project partners.- Project Documentation & Proposal GenerationPrepare project materials, business proposals, and presentations tailored for tropical region-related initiatives.- Business Development & Corporate SalesParticipate in business meetings and lead corporate sales activities, including pitching and presenting solutions to local Malaysian enterprises.- Cross-Linguistic Adaptation & LocalizationReview and comprehend Japanese proposals/documents, and accurately translate, adapt, and pitch them to local companies in Malay or English.
Benefit
・Salary：RM3,500～RM4,000
・Working Hours： 9:00 AM – 5:30 PM (Mon - Fri)
・Break Time: 12:30 PM – 2:00 PM (1.5 hours)
・AL :10 days
・MC:14 days
・Salary increase rate: Based on the performance
・EPF, SOCSO, EIS
・ Medical allowance:
Company are providing medical coverage options for the employee to choose from below:
Option A: Medical reimbursement up to RM 500/year (including dental and annual health check-up) and
Option B: Company Takaful Package (50% company contribution, 50% employee contribution)
・ransportation expenses covered: Reimbursement for approved business-related travel expensesOperation Management, Senior Manager (MD Department) [Japanese Speaker]ID:60103
10,000 MYR ~ 15,000 MYROther Selangor DistrictJob Description
• Assist MD to oversee overall operation including sales, accounting, HR, purchasing, maintenance and etc.• Communicate with Japan head quarter office for business guidance, instruction and information sharing.• Accountable for the business revenue and the entire business operations in relation to customer continuity.• Enhance operational excellence and delivering absolute customer satisfaction and people development.• Manage overall business operations of company including engineering, supply chain and other support enabling functions such as HR, accounting to strive for optimum business performance and financial contribution.• Answerable to the business owner in term of business improvement.• Support the needs of the operations team for the business operations.• Develop and implement Company’s strategies and business plans.
Benefit
◆ AL
> 14d 2~5y
> 16d >5y
> 21d >10y
◆ Transport allowance, based on distance (one way)
0 km - <5 km: 2.40
5 km - <15 km: 3.20
15 km - <25 km: 4.20
25 km - <35 km: 5.50
◆ Increment upon confirmation – based on individual’s merit.
◆ Annual Increment – based on individual’s merit.
◆ Annual Bonus – based on individual employee’s performance and company’s profit.
Average 1 month, not more than 4 month’s salary based.
＊＊Attendance record will also influence bonus amount. Prorated Bonus for service between 3 months (subject to confirmed in appointment) to less than a year.
◆ Medical coverage of RM1,500 per year, hospitalization case by case.
◆ Group Accidental insurance coverage.
◆ Company trip/outing will be once in every two years depending on employees’ performance and company’s profit
◆ Company eat-out at an interval that varies from year to year depending on employees’ performance and company’s profit.
◆ Liabilities: EPF, SOCSO, EIS & HRDF LEVI (standard requirement)
