18 Jobs: Job Vacancies for General affair Positions
Personal AssistantID:61163
3,000 MYR ~ 6,000 MYRPerakJob Description
- Provide full secretarial and administrative support to management- Manage schedules, meetings, appointments, and travel arrangements- Prepare reports, correspondence, and documentation- Handle confidential information with discretion- Assist in coordination between departments and external parties- Maintain proper filing system and documentation control- Accompany management for meetings or business travel when required
Benefit
- Annual Leave
- Medical Leave
- Mileage Claim
- Performance Bonus
- Medical Card
- Medical InsuranceCivil Engineer (Road Construction/Pavement)ID:61157
4,500 MYR ~ 7,000 MYRKota Damansara/Petaling JayaJob Description
Human Resource & Corporate Administration- Manage day-to-day staff, office and asset management matters.- Handle payroll, benefits-in-kind, claims, disbursements and other employee-related matters.- Prepare HR-related letters, including appointment, probation confirmation, suspension, termination, notifications and other correspondence.- Handle employee resignations, recruitment, training and development, performance appraisal and related HR activities.- Manage staff medical insurance, welfare programmes, company events and other employee engagement activities.- Ensure compliance with all applicable statutory requirements and HR regulations.Expatriate Management- Administer expatriate work permit applications, extensions, departures and other immigration-related matters.- Prepare, declare and settle expatriate personal income tax matters.- Ensure expatriate-related documentation and regulatory requirements are properly maintained.Company Secretarial Matters- Coordinate and administer submissions to the Companies Commission of Malaysia (SSM).- Monitor compliance with relevant company secretarial requirements and regulations.- Liaise with the outsourced Company Secretary on statutory submissions, compliance and corporate secretarial matters.Corporate Affairs- Handle corporate administration and compliance matters in accordance with Malaysian laws, regulations and company policies.- Support management in ensuring the company remains compliant with applicable regulatory requirements.
Benefit
- Annual Leave (8 days onwards)
- Medical Leave (14 days onwards)
- Medical Card Provided
- Annual Performance Bonus【Japanese Speaker】General Affairs and HR Assistant ManagerID:61135
7,000 MYR ~ 10,000 MYRBukit Bintang/KLCCJob Description
We are seeking a proactive and self-driven assistant manager candidate to support the company's general affairs and HR functions, while also serving as a key liaison with our Japan headquarters.This person should be able to propose new policies and rules and demonstrate the ability to independently initiate tasks by correctly understanding objectives, even in the absence of existing manuals or guidelines.■Key Responsibilities- Serving as the primary communication channel with the Japan headquarters, handling day-to-day coordination and reporting mainly in Japanese while carrying out on-the-ground operations in Malaysia- Supporting general affairs and administrative operations of the office (contracts, licenses, vendor and facility management, etc.)- Establishing procedures with banks, equity partners and government offices, and developing rules necessary for office operations- Assisting with HR functions including employee relations, compliance and recruitment- (Nice to have) Supporting basic bookkeeping, expense management, invoice processing and reconciliations as needed
Benefit
Weekday：9:30~18:30
-EPF, SOCSO, EIS provided
-Annual Leave: 12 days
-Sick Leave: 14 days
-Bonus : Depends on company and individual performance)
-Medical Insurance : Comprehensive medical insurance provided (outpatient treatment annual limit RM2,000 for Malaysian employees; hospitalization covered per the insurance scheme)HR & Admin ManagerID:61125
10,150 MYR ~ 12,150 MYRSimpang AmpatJob Description
• Manage the full spectrum of HR functions, including recruitment, onboarding, employee relations, compensation & performance management, training and development, and employee engagement.• Develop and maintain HR policies, procedures, and employee records.• Manage payroll, leave, attendance, benefits, and other HR-related matters.• Ensure compliance with employment laws, company policies, and statutory requirements.• Handle employee grievances, disciplinary matters, and workplace issues professionally.• Oversee general administration, office facilities, and company support services.• Advise management on HR and employee-related matters.• Support management in implementing HR initiatives and organizational improvements.• Perform other duties as assigned or necessary to meet business changes and needs.
Benefit
• 13th month salary (August)
• Yearly performance bonus (January)
• Annual increment subject to company and employee performance (July)
• Public Holidays – 18 days per year
• Annual leave
- < 2 years - 12 days
- 2 to 5 years – 14 days
- > 5 years - 16 days
• Medical & Health benefits:
- Sick leave (14 to 22 days per annum)
- Clinical expenses at company panel (Red Alert) cover employee only limit to RM600 per year, RM60 per visit.
- Group Hospitalization & Surgical insurance benefits for employees only.
- Group Personal Accident Insurance – RM50,000 for Executive
- Group Term Life Insurance – RM50,000 for Executive
- Prolong illness benefit.
- Dental / Vision / Medical Check-up – RM200 per year
• Birthday leave – 1 day upon confirmation
• Compassionate leave 1 – 3 working daysManager, Administration and Human ResourceID:61090
7,000 MYR ~ 10,000 MYRShah AlamJob Description
• To monitor, verify and coordinate end-to-end monthly payroll accurately and on time for employees• Verify payroll-related data including attendance, overtime, allowances, deductions, claims, and other payroll transactions.• Ensure accurate computation of salaries, benefits, and statutory deductions.• To monitor and update employee payroll records within the HRIS and payroll systems.• Manage statutory submissions and payments including EPF, SOCSO, EIS, PCB, and other applicable regulatory requirements.• To manage and generate staff EA Form annually.• Coordinate the annual salary increment, bonus, promotion and reward review exercises.• Benefit administration processing such as benefits shift allowance, medical allowance, pension, etc.• Leave administration processing such as unpaid leave, employees returning from leave, and leave balance enquiries• Resolve payroll-related enquiries professionally and efficiently.• To monitor probation reviews, confirmations and annual performance appraisals.• Oversee office administration, facilities management, company assets, insurance, tenancy, utilities, and maintenance records.• Prepare monthly HR reports including headcount, turnover, and overtime analysis.• To monitor Japanese Expatriate and VIP accomodation eg; housing, transport and etc• To support the company IR & ER matter.• Manage employee records and HR systems with accuracy and confidentiality.
Benefit
Salary range: RM7,000 - RM10,000
Employee Benefits
- Annual Leave
- Medical Leave
- EPF, SOCSO
- Medical Insurance
- Meal Allowance work in office, in canteen
- Attendance Allowance
- Business Trip Opportunity
- Fix Bonus
- Increment/ Performance Review
- Company UniformHR cum Admin Assistant ManagerID:61088
7,000 MYR ~ 9,000 MYRKepongJob Description
■ JOB OVERVIEW This is a Human Resource and Administration Manager position responsible for managing the full spectrum of Human Resource functions and overseeing daily office administration to ensure smooth business operations.■ KEY RESPONSIBILITIESHuman Resource Management:- Manage the full spectrum of Human Resource functions including recruitment, onboarding, compensation & benefits, payroll, employee relations, industrial relations, performance management, training & development, and HR administration- Oversee end-to-end recruitment processes including manpower planning, candidate sourcing, interview coordination, onboarding, and employee retention initiatives- Manage payroll administration, attendance, leave management, and employee benefits in compliance with company policies and statutory requirements- Maintain and ensure accuracy of employee records, HR documentation, and confidential files- Support performance appraisal processes and employee development initiatives- Coordinate training programs, staff engagement activities, and HR-related events- Assist in handling employee relations matters and ensure compliance with company policies and labor regulations- Support offboarding processes including resignation, clearance, and exit documentation- Provide general HR and administrative support to management and employeesAdministration:- Oversee daily office administration and ensure smooth business operations- Manage office facilities, maintenance, housekeeping, security, and service providers- Supervise front desk operations, visitors, calls, correspondence, and office logistics- Manage office supplies, assets, procurement, and vendor relationships- Ensure proper management of company documents, records, and filing systems (physical & digital)- Coordinate meetings, company events, travel arrangements, and administrative support for management- Monitor administrative budgets, contracts, and office expenditures
Benefit
・AL: <2Y 16d, 2~5Y 18d, >5Y 22d
・MC: <2Y 14d, 2~5Y 18d, >5Y 22d
・Insurance - PA, Personal Insurance
・Medical Claim = RM 1,600 / annual
・Entitlement to Staff Rate of property purchase
・Annual Appraisal
・Company Activities: Company Dinner, Festival Party
・Bonus: Depends on PerformancePersonal Assistant to Managing DirectorID:61080
3,000 MYR ~ 4,000 MYRPeraiJob Description
Job SummaryProvide administrative and personal support to the Managing Director and assist with daily management matters.Responsibilities• Manage the Managing Director’s schedule, appointments, and meetings.• Prepare documents, reports, letters, and presentations.• Arrange meetings, travel, and appointments.• Follow up on matters assigned by the Managing Director.• Coordinate with departments, customers, suppliers, and business partners.• Handle confidential documents and information.• Assist the Managing Director with daily administrative matters.• Perform other duties assigned by the Managing Director.
Benefit
- Annul Leave 10 days onwards
- Medical Leave 14 days onwards
- Hospitalization leave 60 days
- Insurance Coverage
- Panel Clinic
- Performance Bonus
- Yearly IncrementAssistant Manager – Accounting & General Affairs (Licensing & Compliance)ID:60930
5,000 MYR ~ 8,000 MYROther Negeri Sembilan District, Kota Damansara/Petaling JayaJob Description
【Job Summary】We are seeking a highly capable, hands-on, and experienced Assistant Manager (Accounting, General Affairs & HR) to join our operational leadership team at a leading global logistics provider in Malaysia.While overseeing broad corporate administrative operations, the top priority for this role is to handle hands-on accounting duties alongside General Affairs functions, specifically focusing on corporate license management and statutory permit renewals.In this key leadership role, you will ensure our financial accuracy and corporate compliance are maintained at the highest standard. You will directly manage and mentor a team of 4 staff members (2 Accounting staff in PJ office and 2 HR staff in Seremban office), bridging accounting accuracy, statutory compliance, and day-to-day HR workflows.【Key Responsibilities】1. Accounting & Financial Management (High Priority)・Oversee daily accounting operations, full set accounting coordination, monthly financial closing, and preparation of financial statements.・Manage Accounts Payable (AP), Accounts Receivable (AR), general ledger, cost allocation, and vendor invoice verification.・Prepare departmental budgets, monitor operational expenses, and coordinate closely with external auditors and tax agents.2. General Affairs & Corporate Licensing (High Priority)・Primary Responsibility: Lead, track, and execute the timely application and renewal of all mandatory corporate licenses, statutory permits, and operating authorizations (e.g., Customs Broker Licenses, LMW status, APAD approvals, and local municipal licenses).・Ensure strict adherence to local statutory regulations, corporate governance, and evolving legal standards in Malaysia.・Manage vendor negotiations, office equipment leases, tenancy agreements, and facility/property management across branches.3. HR Supervision & Expatriate Support・Directly supervise and mentor a distributed team of 4 (2 Accounting staff in PJ, 2 HR staff in Seremban).・Oversee immigration workflows, expatriate visa applications/renewals, and dependent passes via ESD / MYXpats portals.・Supervise basic HR administration and attendance tracking.
Benefit
<Work location>
The working location is selectable from the following two options:
- Petaling Jaya, Selangor
- Seremban, Negeri Sembilan
<Allowance>
- EPF
- SOCSO
- Transport allowance (Based on distance/attendance)
- Parking
- Bonus (1.5 months, previous year)
- Attendance allowance
<AL,MC>
- AL 12 days
- MC 14 daysSales Admin Executive/Senior ExecutiveID:60952
4,000 MYR ~ 6,000 MYRUSJ/Subang JayaJob Description
· Reports to the Sales Manager / General Manager.· Receives orders from customers and commits them to delivery instructions.· Liaise with customers and the factory regarding delivery schedule, etc.· Prepare Sales Invoice, Collection Advice, weekly Sales Report etc.· Responsible for monthly Stock take & Inventory adjustment.· Input of daily blending transaction into accounting system.· Dealing with Export shipments matters.· Awareness of Quality Policy, Objectives, Risks and their Controls.
Benefit
Salary package : RM4,000 - RM6,000
- No fixed allowance
- AL / MC
- Company insurance
- Bonus (subject to company performance)
- Annual increment
- Company trip
- Travel expenses: claimableRegulatory Affairs ExecutiveID:60895
6,000 MYR ~ 8,000 MYRDamansara HeightsJob Description
Job PurposeTo sustain the sales and operations of the company, the Regulatory Affairs Specialist is:- Fully responsible for timely filing drug applications for new and existing products for Malaysia and Singapore- Responsible also for supporting the development, and evaluation of consumer products aimed at the market.- Responsible for supporting marketing activities for Malaysia and Singapore with his/her pharmacy knowledge such as safety and product information.- Responsible for supporting regulatory activities for Brunei.Detailed Duties, Responsibilities- Liaise with the government office, authorities and regulatory consultant(s) on matters pertaining to regulatory activities, licenses and permits to developing new and existing products. Products include drugs, medical devices, general goods, food and cosmetics.- Develop and recommend the best regulatory strategy for submissions, including regulatory timelines, while discussing with the head office in Japan during the planning phase for new products to achieve timely and cost effective clearance/approval.- Review technical dossier of new products application and prepare additional documents where necessary to ensure a smooth register.- Conduct timely approval of new product- Conduct renewal of existing product licenses, manufacturing site qualification, post-approval variations, and other applications in accordance with requirements of the government office.- Maintain the appropriate GDP for drugs, medical devices and cosmetics.- Evaluate the existing supply chain and advise on necessary changes to meet the guidelines- Manage and lead the implementation of various GDP training modules and programs- Manage and respond to internal and external regulatory audit.- Handle post-marketing activities and pharmacovigilance. Then report requirements of company and product licenses to the government periodically or when it is required.- Review advertising, package labeling and promotional items to ensure regulatory compliance and give advice to marketing staff at local or Japan, if it is necessary to amend copy or any explanations. Then obtain permits from government office and authorities, if necessary.- Register and renew the company licenses.- Prepare a monthly report on pharmacovigilance for the head office and report it to the President.- Provide guidance to project team members regarding regulatory compliance issues by maintaining an up-to-date understanding of government office, regulations and organizational structure and potential changes.- Build and maintain relationships with key regulatory officials influencing regulations, to achieve positive and timely outcomes for product approvals.- At the request of the head office, prepare the regulatory procedures and necessary documents for applying to other countries.- Identify regulatory process improvements and work to improve and implement robust processes.- In case any quality complaints are reported from the market、report the details to the head office in Japan following the designated report flow and format. - Others, if any instructed.
Benefit
• Transport Allowance RM1,000
• Parking: Claim by receipts.
• Company Phone
• Travel expenses (To Outstation/ Oversea) for toll, parking, hotel accommodation and flight: Claim by receipts.
• Medical Claims RM2,500/year (including dental and optical)
• Travel expense (To outstation) Petrol: Claim by mileage - RM 0.55/ km
• Medical and Hospitalization: Insurance coverage (Up to RM 60K per annum)
• Annual Leave: 1st to 2nd Year - 12 days, 3rd year – 14 days, 4th year – 16 days, 5th year – 18 days and from 6th year and onwards – 20 days.
• Yearly performance bonus (Average 2-3 months)