15 Jobs: Job Vacancies for General affair Positions
General Affairs cum Administration Executive (Japanese Speaker)ID:59001
3,000 MYR ~ 7,000 MYROther Selangor DistrictJob Description
■ COMPANY DESCRIPTIONWe are a Malaysian-incorporated manufacturing company specializing in electronic components, particularly lead terminals for aluminum electrolytic capacitors, which are essential components used in a wide range of electronic devices.The company operates as a subsidiary of a well-established Japanese electronics group.Currently, we are seeking a Japanese-speaking professional to support the General Affairs and Administration function, as well as to serve as a support role to Japanese expatriate and in-coming Japanese visitors.■ JOB RESPONSIBILITIES・General Affairs & Administration Support - Provide comprehensive general affairs and administrative support to ensure smooth daily office operations. - Assist the HR & Administration Manager in handling administrative matters, documentation, and internal coordination. - Manage office supplies, facilities-related matters, vendors, and service providers. - Coordinate meeting arrangements, meeting rooms, and internal events. - Handle general correspondence, filing, record-keeping, and document control in accordance with company procedures.・Japan HQ Communication & Coordination - Act as a communication bridge between Malaysia operations and Japan HQ. - Support Japanese–English communication through email correspondence, meeting coordination, and basic interpretation/translation when required. - Assist in preparing bilingual documents, reports, and presentation materials for submission to Japan HQ. - Coordinate and follow up on requests, instructions, and information exchange from Japan HQ.・Japanese Expatriate & Visitor Support - Support arrangements for Japanese expatriates and visitors during business trips to Malaysia, including: - Travel, accommodation, transportation, and meeting schedules - Office access, facilities usage, and local support - Assist in coordinating visa-related documentation, invitation letters, and administrative requirements (under guidance of HR/Admin Manager). - Provide general support to ensure smooth onboarding and business visits for Japanese expatriates.・HR & Administrative Assistance - Support HR-related administrative tasks such as onboarding documentation, employee records, and internal announcements. - Assist in coordinating training sessions, internal meetings, and company activities. - Support payroll, leave administration, and HR reporting where required (administrative support only). - Assist in handling internal inquiries related to HR and administrative matters.
Benefit
・Salary Package : RM 3,000 - RM 7,000
(includes Transportation Allowance & Responsibility Allowance)
・Responsibility Allowance (Executive RM120 - 150, Asst Mgr/Mgr RM200 - 300)
・AL: 14 days (increase up to 21 days)
・MC: 14 days (increase up to 22 days)
・Bonus : depends on the company performance (average 1-3 months)
・Medical Claim: RM40 per visit
・Insurance Coverage: Socso/Group Personal Accident
・Company Activities: Annual Dinner EventCorporate Support - Manager / Senior Manager (KL Office)ID:59015
7,000 MYR ~ 10,000 MYRSeputeh, BangsarJob Description
【Summary】To lead the Corporate Support function by strengthening governance, risk management, internal structure, and communication across the company. This role is responsible for developing and maintaining governance frameworks, improving process clarity, leading internal communication and engagement initiatives, and supporting management through effective systems and coordination between KL and Melaka offices.【Key Responsibilities】- Manage Corporate Support operations including governance, internal communication, and administrative coordination.- Coordinate internal communication between KL and Melaka to ensure consistent information sharing.- Support corporate governance and risk management activities including PDPA and documentation control.- Manage contract documentation, stamping coordination, and vendor administration processes.- Oversee onboarding and offboarding coordination in collaboration with HRGA.- Oversee general office administration in KL including facilities, repairs, and office readiness.- Lead Corporate Support team activities and provide daily operational guidance.- Plan and support internal events and employee engagement activities with HRGA.- Support MD/DMD with reporting, presentations, and coordination of corporate matters.- Coordinate internal and external activities related to Corporate Support functions.
Benefit
- Meal Allowance (RM10/working day)
- Transportation Allowance (RM10/working day)
- Parking Allowance (RM15.90/working day)
- Company laptop and phone provided
- Company Car (Available only for the marketing purpose)
- Salary Increment
- Company Trip
- Bonus (Subject)
- No Commission
- Replacement Leave (when business events are falls on Sat, Sun or PH)
- Insurance, Medical: At the Company's expense in accordance with the Company's medical & insurance benefit scheme
- Medical Leave (First year): 14 days
- Annual Leave :
1) 1st year - 0 days (2 days of token leave can be utilize after probation period)
2) <2years - 10 days each year
3) >2years but <5years - 14 days each year
4) >5years but <8years - 18 days each year
5) > 8 years - 20 days each year
Bonus scheme :
- Permanent employees is entitled for the bonus.
- Bonus depends on company management and performance
- Normally is 3-month bonus, and will be by prorated depends on joining dateShipping Executive (LMW Experience) ID:58986
3,500 MYR ~ 5,500 MYRShah AlamJob Description
• LMW Management: Oversee the operation, preparation, submission, and maintenance of all LMW-related documentation, including duty and tax exemption applications, permits, and audit support. (e.g. LMW report, raw materials, finished goods, sub-con report, M1, M2, & M3/M4, etc.)• Logistics Coordination: Manage and coordinate inbound and outbound logistics to ensure accurate stock movement and inventory traceability. Monitor logistics costs, proactively identify savings opportunities, and implement measures to improve cost efficiency and control departmental budgets.• Shipment Management: Liaise with inter-dept. teams, freight forwarders, agents, and transport providers to coordinate and monitor all shipments efficiently.• Customs Clearance: Ensure accurate and compliant customs clearance procedures for raw materials, components, and finished goods. Application for Certificate of Origin (COO) and preferential trade agreements such as ATIGA (Form D) and AIFTA with MITI, including necessary cost analysis for qualification.• Audit Support: Conduct periodic self-audits and assist with external customs audits and inspections to maintain compliance readiness.• Customs Compliance: Ensure full adherence to the Malaysian Customs Act 1967, LMW regulations, and AEO Guidelines including timely reporting to Royal Malaysian Customs (JKDM).• Authorized Economic Operator (AEO): Manage and maintain compliance related to the Authorized Economic Operator (AEO) program specifically for import/export activities.• ISO Management : Oversee daily team activities to ensure efficient task completion and strict adherence to standard operating procedures (SOPs).• Reporting, and Improvement: Prepare comprehensive logistics performance reports, analyse data trends, and provide insights and strategic recommendations for management review.• Ad-hoc : Perform other administrative and ad-hoc tasks as assigned by the Management.
Benefit
Salary Package : RM 3,500 - RM 5,500
Benefits：
- EPF,SOCSO
- Insurance entitled for sickness, hospitalized and etc （MSIG）
- AL: 14 days (4 days increased every 2 years and maximum 20 days)
- Meal Allowance：55RM/month (Coupon@Canteen）
- Transportation allowance : RM150 (included in salary package)
- Bonus : subject to the company performance
*Subject to changeShipping OfficerID:58987
3,500 MYR ~ 4,000 MYRShah AlamJob Description
• Shipment arrangement with sales dept. including import/export by sea, air & land.• Coordinate transportation operations with forwarders including inquiries, booking, and others.• Prepare all shipping reports including monthly statement LMW (Licenced Manufacturing Warehouse), customs form, raw material statement, sales, sub-con and others.• Perform the PRS & CS through the AEO system.• Dealing with all import/export documentation/permit/form and ensuring it is fully accurate.• Handle license renewal, exemption applications, and government agencies approval.• Liaison with government agency officers for customs and shipping-related issues.• Kursus Ejen Kastam (KEK) certificate is an advantage• Ad-hoc : Perform other administrative and ad-hoc tasks as assigned by the Management.
Benefit
Salary Package : RM 3,500 - RM 4,000
Benefits：
- EPF,SOCSO
- Insurance entitled for sickness, hospitalized and etc （MSIG）
- AL: 14 days (4 days increased every 2 years and maximum 20 days)
- Meal Allowance：55RM/month (Coupon@Canteen）
- Transportation allowance : RM150 (included in salary package)
- Bonus : subject to the company performance
*Subject to change【Japanese Speaker】 HR and Admin ExecutiveID:58954
5,000 MYR ~ 7,000 MYRBukit Bintang/KLCCJob Description
Administrative Support Duties- General accounting-related duties.- General support duties to enable smooth store operations.- Management of store staff attendance data. - Management of all staff personal information.- Support for staff hiring and resignation procedures.- Support for obtaining and renewing all necessary company licenses.- Support for all contract renewals.- Interpretation and translation support for Japanese, English, Malay, and Chinese.- Collection of information on Malaysian food industry trends and competitors.
Benefit
Package RM6,000-RM7,000
- Working hours: 08:30AM～5:30PM (Lunch 1H)
Saturday : Respond to contact in an emergency
- Bonus: About 1.5 months on average (varies with company performance).
-MC 14days/1st year
-AL 8days/1st year
-Transport Allowance
-Language Allowance
-Medical Allowance
-Claimable Grab Fee(Transfer between office and store)Procurement ExecutiveID:58902
3,500 MYR ~ 5,500 MYRShah AlamJob Description
• Support HOD in supervising and guiding department team members.• Issue PO, verify PO accuracy and ensure compliance with procedures.• Source, evaluate quotation and negotiate pricing, delivery terms and commercial conditions.• Review supplier price revisions and verify justification.• Follow-up with suppliers to ensure on-time delivery and quality of goods.• Assist in supplier evaluation according to ISO standards.• Meet and audit suppliers when required to assess their processes, capability and compliance.• Maintain good suppliers’ relationships.• Manage procurement records, documentation, and filing to ensure accuracy, traceability and audit-readiness.• Assist in preparing procurement reports and data summaries for HOD or management review.• Support internal and external ISO audits related to procurement.• Assist in improving procurement processes and workflow efficiency.• Performs any other duties as assigned by Superior.
Benefit
Salary Package : RM3,500 - RM5,500
Leaves:
- AL: 14 days (4 days increased every 2 years and maximum 20 days)
- SL: 14 / 18 / 22 days
EPF, SOCSO, EIS entitlement
Others:
• Meal coupon (monthly)
• Executive position allowance
• Insurance: GHS, GPA
• Outpatient medical (pay and claim basis)
• Free parking
• Yearly performance bonus
• Salary adjustment after probation (based on individual performance)Sales Coordinator ID:58876
3,500 MYR ~ 5,000 MYRShah AlamJob Description
• Handle sales transactions, including processing orders, issuing invoices, and coordinating with various departments to ensure timely delivery• Respond to customer inquiries, complaints and claims promptly and professionally, providing effective solutions and maintaining customer satisfaction• Provide after-sales service, addressing any post-purchasing concerns, coordinate repairs and replacements and ensure customer satisfaction• Actively engage with potential and existing customers, understand their needs and offer suitable furniture solution from our collection• Cultivate and maintain strong relationships with Japanese suppliers, ensure smooth communication, coordinate product availability, product negotiations and resolving any issues• Stay updated on product knowledge, including the latest trends and features of our products, to effectively guide and advise customers • Communicate effectively in both English and Malay for internal coordination, including collaborating with team members and participating in meetings• Market planning, analysis, and business development
Benefit
Salary Package : RM 3,500 - RM 5,000
Benefits：
- EPF,SOCSO
- Insurance entitled for sickness, hospitalized and etc （MSIG）
- AL: 14 days (4 days increased every 2 years and maximum 20 days)
- Meal Allowance：55RM/month (Coupon@Canteen）
- Transportation allowance : RM150 (included in salary package)
- Bonus : subject to the company performance
*Subject to changePersonal AssistantID:58849
4,000 MYR ~ 5,000 MYRShah AlamJob Description
a) Assist the Director in the overall operations of the company and mobilize resources to ensure delivery of customer satisfaction, complaint handling and risk management and other functions which may be required.b) Appointed as Internal Auditor to carry out the internal audit at least once a year. (FSSC & GDPMD)c) Responsible to coordinate with all departments to ensure operating practices, procedures and processes required will fully implemented.d) Responsible to coordinate with customer to maintain the strong relationship and customer’s needs.e) Support the sales & marketing team by providing of product information/document.f) Responsible for new product souring either from local or oversea when is required.g) Responsible for issuing of oversea PO and import shipment follow up with forwarder.h) Responsible for SST exemption application, import permit, new/renew business license applicationi) Liaise with the insurance agent for the insurance claim.j) Overall responsible for the employee recruitment, employee introduction/orientation, training needs and opportunities, job descriptions and performance reviews.k) Other duties as assigned by superior from time to time.
Benefit
- Annual Leave:
Less than 2 years: 12 days
2-5 years: 15 days
5 years and above: 18 days
- Medical Leave
- Medical Claims
- Performance BonusAccounting cum Admin ManagerID:58384
9,000 MYR ~ 15,000 MYRBukit Bintang/KLCCJob Description
We are seeking a proactive and self-driven manager or assistant manager candidate to oversee the company’s accounting, administrative functions.The role requires covering not only accounting tasks but also a wide range of general administrative responsibilities.This person should be able to propose new policies and rules and demonstrate the ability to independently initiate tasks by correctly understanding objectives, even in the absence of existing manuals or guidelines.- Establishing procedures with banks, equity partners and government offices, and developing rules necessary for office operations - Overseeing general accounting operations, including bookkeeping and expense management - Handling invoice processing, payment cycles, and reconciliations- Managing HR functions including employee relations, compliance and recruitment. - Acting as the primary communication channel with the Japan headquarters
Benefit
Salary:9,000RM~15,000RM
-EPF, SOCSO, EIS provided
-AL 10days/MC 14days
-Bonus : Depends on company and individual performance)
-Outstation claimMarketing & Administration ExecutiveID:58539
4,000 MYR ~ 5,500 MYRBukit Bintang/KLCCJob Description
1.Marketing-Planning and execution of customer acquisition and promotional strategies (including social medias management and seasonal campaign planning)-Analysis of data on website/social media performance, and preparation of reports-Event planning and operational support in collaboration with tenants-Design and production of promotional materials such as social media, flyers, posters, digital signage and POP displays, including coordination with external designers-Updating and managing official social media accounts and publications-Issue official letters, distribute and explain to each tenant-Budget and actual performance management for promotional expenses2.Administration-Creation, distribution, and management of internal/external documents-Preparation and processing of invoices, contracts, and related documents-Expense claims, payment processing, and coordination with accounting partners-Management, replenishment, and calculation of tenant sales proceeds-Operation checks, updates, and repair arrangements for various systems and equipment-Inventory control and ordering of office supplies; facility management-Deadline management and renewal procedures for licenses and permits-Document translation and meeting interpretation (e.g., English–Malay)-General schedule management and internal administrative support
Benefit
- EPF, SOCSO, EIS provided
- Bonus(Depends on the Performance)
- AL：15days
- MC：14 days
- Company Phone Provided
