概述

• 薪资

  5,000 MYR ~ 8,000 MYR

• 工作行业

  Logistic

• 工作内容

  【Job Summary】
  We are seeking a highly capable, adaptable, and forward-thinking Assistant Manager (General Affairs, HR & Administration) to join our dynamic operational leadership team at a leading global logistics and supply chain solutions provider. Operating within our established Malaysian subsidiary, this multi-faceted role is built for a strategic yet hands-on administrative professional who excels at bringing structure, legal compliance, and operational harmony to cross-functional business units. In this high-impact position, you will directly lead and harmonize our General Affairs (GA), Human Resources (HR), and daily administrative support functions while serving as a vital strategic bridge to our corporate finance and accounting divisions.
  
  As the Assistant Manager, your primary mission is to ensure that our daily corporate operations run seamlessly, remain strictly compliant with modern Malaysian regulatory frameworks, and align with rigorous global corporate standards. You will take ownership of maintaining critical operational licenses required for international freight, warehousing, and logistics services, ensuring all regulatory permits, company secretarial filings, and government submissions remain up to date. Additionally, you will lead the end-to-end execution of expatriate management, navigating complex immigration workflows, visa renewals, and dependent pass applications across MYXpats, ESD (Expatriate Services Division), and MDEC digital platforms.
  
  On the people and administrative front, you will oversee a distributed team of 4 dedicated personnel located across key satellite branches—including 2 Accounting staff based at our Petaling Jaya (PJ) office and 2 HR staff based at our Seremban office. Your leadership will guide day-to-day HR workflows, from talent acquisition support, employee onboarding, attendance tracking, and performance evaluations to local labor policy enforcement and dispute resolution. You will ensure strict adherence to the Malaysian Employment Act 1955, Industrial Relations Act, and local statutory mandates, including EPF, SOCSO, and EIS submissions. Furthermore, you will advocate for high workplace standards by overseeing Occupational Safety and Health Act (OSHA) compliance, environmental regulations, and office facility management.
  
  A key differentiator for this role is your ability to interface effectively with corporate finance. Having a solid foundational understanding of essential accounting principles—such as accounts payable/receivable context, department budgeting, cost allocation, and vendor invoice verification—will enable you to review departmental operational expenses, negotiate vendor contracts, and facilitate smooth financial audits. If you thrive in a fast-paced, multi-site environment where your compliance expertise, leadership drive, and problem-solving skills make a tangible daily impact, we welcome your application to join our growing organization.
  
  【Key Responsibilities】
  ・General Affairs & Corporate Licensing Management
  - Oversee, apply for, and maintain all operational permits and statutory approvals required for international logistics, freight forwarding, and warehousing (including Customs Broker Licenses, License Manufacturing Warehouse/LMW status, Land Public Transport Agency/APAD approvals, and local municipal permits).
  - Ensure total corporate compliance with local statutory mandates, corporate governance standards, and evolving Malaysian regulatory directives.
  - Manage overall facility maintenance, corporate fleet management, vendor negotiations, procurement processes, office equipment leases, and tenancy agreements.
  
  ・Expatriate & Immigration Operations
  - Oversee complete visa processing lifecycles for foreign expatriates and their dependents via MYXpats, ESD, and MDEC online portals.
  - Direct liaise with government officers, legal advisors, and immigration authorities to handle document submissions, pass endorsements, and complex visa queries efficiently.
  
  ・Human Resources & Team Supervision
  Provide direct leadership, mentorship, and operational supervision to 4 staff members across remote locations (2 Accounting staff in PJ office and 2 HR staff - in Seremban office).
  - Lead daily HR administration including onboarding/offboarding, leave/attendance tracking, performance management cycles, and employee engagement initiatives.
  - Ensure organizational compliance with the Malaysian Employment Act 1955, Industrial Relations Act, and related labor legislations.
  - Verify payroll inputs and oversee timely monthly submissions for statutory funds (EPF, SOCSO, EIS, and PCB).
  - Enforce workplace safety, health policies, and facility hygiene standards in accordance with OSHA regulations.
  
  ・Administrative & Financial Coordination
  - Review monthly operational expenses for GA and HR divisions, audit vendor invoices, and drive annual departmental budget preparation.
  - Function as the primary cross-functional bridge between GA, HR, and the Finance/Accounting team for accurate cost allocations, inter-company billing queries, and internal/external audit readiness.
  - Identify process bottlenecks and implement continuous process improvements to enhance operational efficiency across all office locations.