职业类别
General affair, Partial of full set (AP, AR, Bookkeeping), Sales coordinator/Admin/Receptionist/Secretary
工作内容
Job Description:- Provide comprehensive administrative and operational support to the Sales Team to ensure smooth and efficient day-to-day sales activities.- Prepare cost estimates, quotations, and commercial proposals based on project requirements, supplier costs, and internal pricing guidelines.- Coordinate with internal departments, including Design, Project, Production, Purchasing, and Logistics, to ensure projects progress according to agreed requirements and timelines.- Process and manage Sales Orders (SO), ensuring all product specifications, quantities, pricing, delivery requirements, and customer information are accurate and properly recorded in the system.- Maintain and update customer databases, sales records, project information, quotations, orders, and other relevant documentation.- Liaise with clients on quotations, purchase orders, documentation, delivery schedules, project updates, and other sales-related matters.- Assist the Sales Team in coordinating client meetings, site visits, presentations, project discussions, and follow-up activities.- Coordinate with suppliers and subcontractors to obtain costing, material prices, lead times, and other information required for quotation preparation.- Follow up with suppliers and internal departments to ensure costing and project information are received accurately and on time.- Prepare and coordinate Certificate of Origin (COO) documentation and handle applications under relevant Free Trade Agreements (FTA) where applicable.- Coordinate shipment bookings, liaise with freight forwarders and logistics providers, and monitor shipment and delivery status.- Prepare and maintain relevant shipping, export, customs, and project documentation as required.- Assist in monitoring quotation, order, production, and delivery status and follow up with relevant parties to ensure deadlines are met.- Support the preparation of sales reports, project updates, costing analysis, and other management reports when required.- Ensure proper filing and documentation of sales-related records for easy reference and audit purposes.- Assist with tender submissions, project costing, and other sales-related documentation where required.- Perform general office administration and undertake other ad-hoc duties and responsibilities as assigned by the Sales Manager or Management.