Overview

• Salary

  2,500 MYR ~ 3,600 MYR

• Industry

  Retail, Real Estate

• Job Description

  Responsibilities:
  - Oversee ongoing upkeep of management office to ensure a conducive, safe and clean working environment for staff
  - Ensure smooth operations of overall office management
  - Develop and update administrative systems to promote better efficiency as well as resolve administrative issues
  - Answering telephone calls and directing calls to the relevant persons and oversee support services
  - Manage incoming / outgoing mail including courier services as well as ordering envelope and consignment note, receiving, sorting and distributing mails
  - Order, track and stock office supplies including stationery and food inventory as well as act as main point of contact for all vendor
  - Handle the acquisition, distribution, and storage of office equipment and supplies
  - Maintain relationships with quality vendors that are reliable and cost effective
  - Oversee the preparation, analysis, negotiation, and review of contracts related to the purchase or sale of office equipment, materials, supplies, products, or services
  - Oversee records management (soft copy and manual filing systems), communications system management, security, recycling and transportation services
  - Coordinating office policies and procedures
  - Oversee overall office maintenance including planning for long and short-term maintenance needs as well as periodic preventive maintenance
  - Preparing and processing monthly invoices and billing
  - Monitor and facilitate security measures for Information Technology related matters
  - Manage meeting rooms including reservation schedules
  - Facilitate new employee onboarding especially in matters relating to IT
  - Organizing travel arrangements for employees both within and outside the country, which includes air tickets, accommodation and ground transportation.
  - Handling documents management and entertainment expenses related matters
  - Oversee office renovation projects and responsible for planning workspaces
  - Perform and execute any other duties assigned by your superior that may be deemed appropriate to this role