Overview

• Salary

  3,000 MYR ~ 5,000 MYR

• Industry

  Retail, Real Estate

• Job Description

  Building Maintenance
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  • To assist in implementing and developing flexible system focusing on monitoring of consultants / contractors / vendors’ service contract as well as delivery of task.
  • Prepare plans and schedules for regular and periodic maintenance in conjunction with relevant Department Heads and follow up on quality and execution.
  • Maintain and monitor procedures and records relating to the factory outlet shopping mall’s structure, mechanical and electrical maintenance.
  • Monitor the ‘Planned Preventative Maintenance’ schedule.
  • Assist in the preparation and maintenance of the service charge budget and expenditure.
  • Ensure that overall structure and machinery is being effectively and efficiently maintained by third party contractors in accordance with the maintenance schedules and that all records are accurately maintained.
  • Ensure compliance and implementation of policies related to building by-laws, rules and regulations.
  
  Safety & Health
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  • Ensure all Health, Safety and Environmental statutory obligations and industry best practice procedures and systems are adhered to.
  • Assist Manager in the emergency planning and business continuity plan, reviewing and updating as necessary to ensure optimum effectiveness.
  • Assist in all accident and incident reporting, including insurance and statutory forms and procedures are correctly completed and adhered to.
  • Ensure that all visitors, contractors and occupiers adhere to site health, safety and environmental procedures and are compliant with appropriate regulations.
  
  Facilities Management
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  • Ensuring smooth day-to-day functioning of shopping mall, facilitating good environment for retailers business activity and pleasant shopping environment for shoppers.
  • Assist to conduct tenant orientation meetings, which cover ground rules and policy, communication systems, emergency procedures, security procedures, and other relevant procedures.
  • Manage tenants shop operational compliance i.e. shop appearance, merchandise, trading hours, waste removal, signage, etc. through regular audits and surprise visits. Rectify any noncompliance through official warning or lease contractual penalties as required.
  • To handle all correspondence and administration of license application, ensure compliance and approval from relevant authorities.
  • Establishes liaison with local Government bodies and all-important Municipal Emergency Services i.e. PDRM, Bomba, Paramedic Services, and etc.
  • Safekeeping of all Mall related documentation and records i.e. insurance policies, licenses, permits, certification / letter of approval from Government / authority departments.
  • Manage documents database and maintain effective filing and tracking system for the department.
  • Facilitate coordination for tenants’ fit out works.
  • Supervise contractors/suppliers/vendors related to facilities management.
  • Supporting the Manager in periodically reviewing the performance of contractors to ensure all standards are being met, reporting of any short comings and proposing further improvement measures.
  • Coordinate with landscape architect regarding the selection and purchasing of plants, fertilizers and disease control.
  • To coordinate on plant arrangements and decorations according to festive seasons or Mall events.
  • To work with tenants on the reserved bays and season passes allocation.
  • To coordinate and liaise with DBKL officers during monthly health inspection in the Mall.