Job Description

Sales & Marketing Coordinator1. Update My Sales & Purchase File by monthly basic - Update forecast quantity provide by TTK to the excel sheet. - Update Sales Data to the file.- Cross check the formula to avoid error.2. Shopee Live & Shopee Report- Assist Brand Executive to coordinate Shopee Live. - Tabulate the Shopee report.3. Distribution Report - Update distribution data for both GT & MT .- Manually key the distribution coverage by channel from sales data.4. CSA Monthly Report - Update the sales data from TTK.- Cross check formula to avoid error.5. Singapore Daily Sales Report & Update - Update the sales data from TTK & DCH6. Invoice Arrangement - Print and sorting invoice send by TTK. - Collect invoice from TTK & distribute to the sales & marketing team.7. Repacking Tracking - Update repacking tracking excel file to ensure quantity are tally. Order stickers etc.."8. Repacking - Instruction Manual & Inspection Report- Monitor Repacking material including repacking sticker, inner carton (by monthly).- Prepare Instruction Manual & Inspection Report for any changes or new SKU list in.- Reprint sticker if OOS in TTK.- Act as QA, check on repack quality.9. Application Expenses & Claim in system (MYE & MYC) - Assist on sales & marketing team. Eg: TTA- Check balance quantity of DO , attachment of prize delivery.10. Office Sample Tracking - Keep track the balance of office sample are tally with Excel. - Expenses approval (MYC) application to request sample from TTK- Collect sample from TTK.11. Assist on parcel delivery - Giveaway gift posting. - Assist sales & marketing if any parcel need to courier.12. Forecast Data - Update forecast data to CSA monthly file for each account & update the sales manager once is done.13. Site Recce /Store Recce / sample pick-up from agency14. BR Minutes - Coordinate & Record BR minutes for team.15. Others tasks as assigned by Sales & Marketing ManagerShipment: 1. Full responsibilities in coordination activities related to purchase orders to suppliers in China and Japan, liaise with them on order status2. Monitoring the Swift PO and delivery schedule to ensure on time & accurate delivery from overseas suppliers3. Handle the packing list, delivery note and invoices for sell the products to customers when the cargo arrived to warehouse4. Coordinate with forwarder prior to arrival of vessel & provide necessary document to make sure custom clearance process smoothly5. Handle and issue the credit note for damaged stock and samples withdrawn from customer for promotion activation 6. Coordinate with forwarder prior to arrival of vessel & provide necessary document to make sure custom clearance process smoothlyAccounting:1. Assist in the data entry for Account Payable and Account receivable2. Monitor accounts receivable and send the monthly debtor statement3. Analyse Accounts payable Aging and make payment to vendors 4. Arrange the courier service and other admin related works if necessary5. Assisting in the accounting activities when assigned