概要

• 給与

  4,000 MYR ~ 6,000 MYR

• 業界

  -

• 仕事内容

  The Payroll Executive is responsible for the accurate, timely and confidential administration of the monthly payroll process, works closely with the Administration Support, Finance and the appointed payroll service provider to ensure accurate payroll processing, statutory compliance and timely resolution of payroll-related matters. The role serves as the key HR contact for the payroll service provider and supports the HR Manager in maintaining effective payroll controls and processes.
  
  1. Payroll Administration
  - Coordinate the monthly payroll process with the appointed payroll service provider.
  - Prepare and submit approved payroll inputs, including employee movements, salary changes, allowances, deductions, overtime, attendance and leave.
  - Ensure Employee Change Requests (ECR) and other approved changes are accurately reflected in payroll.
  - Review payroll reports and calculations before final payroll approval.
  - Ensure payroll inputs and approvals are completed within the agreed payroll timeline.
  - Maintain payroll checklists and supporting documentation.
  - Support payroll year-end activities and required payroll reporting.
  
  2. Time & Attendance and Overtime
  - Work with the Administration Support to ensure attendance, overtime and leave records in Central HR are complete and accurate before payroll processing.
  - Review payroll-impacting attendance and overtime information.
  - Follow up with Team Leaders and managers on outstanding approvals.
  - Verify overtime calculations against approved company policies and requirements.
  - Investigate discrepancies between attendance records and payroll outputs.
  
  3. Payroll Service Provider
  - Act as the primary HR contact for the appointed payroll service provider.
  - Provide required payroll information and supporting documents within agreed timelines.
  - Review payroll outputs and raise discrepancies for correction.
  - Coordinate payroll adjustments and follow up until issues are resolved.
  - Monitor adherence to agreed payroll timelines and service requirements.
  - Maintain records of key payroll submissions, approvals and communications.
  
  4. Statutory Compliance
  - Coordinate with the payroll service provider to ensure accurate processing of EPF, SOCSO, EIS, PCB/MTD and other applicable statutory deductions and contributions.
  - Review statutory reports and calculations for accuracy.
  - Support statutory submissions, reconciliations, audits and inspections.
  - Monitor changes to Malaysian payroll legislation and highlight relevant requirements to the HR Manager.
  
  5. Payroll Reconciliation & Controls
  - Reconcile payroll against approved employee movements, attendance, overtime and HR records.
  - Investigate and resolve payroll variances before payroll finalisation.
  - Maintain appropriate payroll controls to minimise errors.
  - Identify recurring payroll issues and recommend process improvements.
  
  6. Claims Administration
  - Verify employee dental, optical and miscellaneous claims against supporting documents and company policy.
  - Ensure approved claims are processed within the required timeline.
  - Follow up on incomplete or discrepant claims with employees or approvers.
  - Maintain appropriate claims records for reconciliation and audit purposes.
  
  7. Employee Payroll Support
  - Respond to employee enquiries relating to salary, payslips, overtime, allowances, deductions, claims and statutory contributions.
  - Explain payroll processes and provide appropriate guidance to employees.
  - Investigate payroll-related concerns and coordinate with the payroll service provider where required.
  - Escalate complex or sensitive matters to the HR Manager.
  - Maintain confidentiality when handling employee payroll information.
  
  8. Payroll Systems & Data
  - Maintain accurate payroll-related employee data in CentralHR and other relevant systems.
  - Update approved changes to salary, position, department, employment status, bank details and other payroll-impacting information.
  - Conduct periodic checks to ensure payroll and HR system data remain aligned.
  - Support payroll system testing, enhancements and troubleshooting.
  - Liaise with system providers on payroll-related technical issues when required.
  
  9. Finance Support & Reporting
  - Provide Finance with payroll reports and information required for payroll reconciliation and financial reporting.
  - Support reconciliation of payroll costs against approved employee movements and payroll records.
  - Assist with payroll accruals, variance analysis and other payroll-related Finance requirements.
  - Prepare payroll reports and summaries required by the HR Manager and Finance.
  
  10. Records & Confidentiality
  - Maintain accurate and confidential payroll records.
  - Ensure payroll documents, statutory records, approvals and supporting documentation are properly filed and retained.
  - Ensure payroll and employee information is accessible only to authorised personnel.
  - Handle salary, bank, statutory and personal employee information in accordance with company confidentiality and data protection requirements.